Specialist - Accounts Payable 1

CONA Services•Tarrant, AL

12d

About The Position

The Specialist – Accounts Payable 1 is responsible for processing incoming invoices for payment in a timely manner and communicating with internal and external customers regarding anything related to invoicing while providing a high level of customer service. What your day will look like: Receive vendor invoices, scan/import the images, quality assurance, verify data Optical Character Recognition (OCR) extraction is accurate and route the documents into electronic workflow for processing Work daily workflow error queue to investigate errors, understand why documents have not been fully processed, identify and prevent duplicate invoice processing, identify missing vendor workflow, initiate the vendor create process, and use understanding of the workflow process to correct errors on a timely basis so that document workflow can be successfully completed; including auditing purchase order (PO)- related invoices against purchase orders and goods receipts and auditing non purchase order (PO)-related invoices and check requests Review aged and overdue invoices and communicate frequently with colleagues across the organization to ensure that invoices are approved by the business in a timely manner in order to meet payment deadlines so that invoices are paid in accordance with vendor payment terms Communicate with vendors to answer inquiries and resolve issues, reconcile vendor statements, review and reconcile aged items Make manual adjusting entries relating to both non-PO and PO invoices Verify and investigate discrepancies, if any, by reconciling vendor accounts and vendor statements. Performs appropriate duties as assigned by management

Requirements

Minimum of 18 years old
Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
Bachelor's degree (B.A.) from four-year College or university; or 3 or more years of related experience and/or training preferred; or equivalent combination of education and experience
Proficiency in Microsoft Office required
Proficiency in SAP strongly preferred
OCR and automatic workflow experience preferred
3+ years of Accounts Payable experience preferred
Excellent oral and written communication skills, analytical, customer service, and organizational skills with a high degree of accuracy and attention to detail
Ability to perform duties in a fast-paced environment while handling high volumes of data
Ability to work with all functional team members
Regular and prompt attendance is an essential function of the job
Ability to read, write and speak English
Ability to maintain a neat professional appearance within Company guidelines
Ability to maintain safety and security of Company assets
Ability to utilize all Company provided resources and technology
Ability to demonstrate independence, analytical skills, and strategic thinking

Responsibilities

Receive vendor invoices, scan/import the images, quality assurance, verify data Optical Character Recognition (OCR) extraction is accurate and route the documents into electronic workflow for processing
Work daily workflow error queue to investigate errors, understand why documents have not been fully processed, identify and prevent duplicate invoice processing, identify missing vendor workflow, initiate the vendor create process, and use understanding of the workflow process to correct errors on a timely basis so that document workflow can be successfully completed; including auditing purchase order (PO)- related invoices against purchase orders and goods receipts and auditing non purchase order (PO)-related invoices and check requests
Review aged and overdue invoices and communicate frequently with colleagues across the organization to ensure that invoices are approved by the business in a timely manner in order to meet payment deadlines so that invoices are paid in accordance with vendor payment terms
Communicate with vendors to answer inquiries and resolve issues, reconcile vendor statements, review and reconcile aged items
Make manual adjusting entries relating to both non-PO and PO invoices
Verify and investigate discrepancies, if any, by reconciling vendor accounts and vendor statements.
Performs appropriate duties as assigned by management

Benefits

Two weeks paid vacation within first year
Comprehensive Medical Preferred Provider Plan
Dental, vision, flex spending
Employee Assistance Program
Company paid life insurance ($50,000)
Additional optional insurance (accident, critical illness, universal life, home & auto)
Paid maternity & paternity leave
Paid holiday & sick time
401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
Competitive Compensation
Fast paced environment promotes a healthy lifestyle
Tuition Reimbursement Program reimbursable up to $5250