Special Projects Coordinator II - OCC Division - Austin, TX

Texas Department of Transportation • Austin, TX

3d

About The Position

Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Requirements

• Bachelor's Degree in business administration, public administration, or a related discipline.
• Relevant experience may be substituted for education on a year per year basis.
• 4 years business analysis, project or program administration, or related experience.
• Experience can be satisfied by full time or prorated part time equivalent.
• Related graduate level education may be substituted for experience on a year per year basis.
• Valid driver’s license. This position requires driving a state vehicle.
• Considerable knowledge of Applicable analysis methodologies
• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems
• Program/project planning, development, and management methodologies
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract negotiation, development and management methods
• Applicable laws, rules, and regulations
• Proficient skill in Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
• Developing, interpreting, and implementing policies, procedures, and technical information
• Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
• Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Planning and coordinating workshops, seminars and task force activities
• Analyzing and organizing business and technical data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Maintaining effective working relationships with others
• Leading projects and project teams
• Meeting deadlines
• Prioritizing and organizing work assignments
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Responsibilities

• Represents the Department and participates on interagency groups, technical committees or special task force groups.
• Evaluates, develops and interprets policies/procedures.
• Oversees planning, preparation and coordination of special meetings, workshops and conferences.
• Researches and develops programs, projects, activities or procedures.
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and /or streamline operations
• Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
• Develops contract requirements or specifications in support of programs or projects.
• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
• Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
• Performs other job responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees