Special Assistant

City of New York•New York City, NY

About The Position

TRS is seeking a highly skilled, proactive, and mission-aligned Special Assistant to the Executive Director. This pivotal role provides strategic, operational, and administrative support at the highest levels of TRS. The Special Assistant acts as a trusted advisor and operational partner to the Executive Director, advancing executive priorities, strengthening organizational alignment, and ensuring effective communication across TRS departments, trustees, and external stakeholders. This role requires exceptional judgement, discretion, and the ability to manage complex, sensitive, and time-critical matters with professionalism. This is an outstanding opportunity for a strategic thinker who thrives in a fast-paced, high-visibility environment and is committed to supporting the retirement security of NYC educators.

Requirements

Bachelor’s degree required; public administration, business, finance, or a related field preferred.
At least 5 years of experience supporting senior leadership in a public sector, pension, financial services, or similarly complex organizational environment.

Responsibilities

Monitor and track progress on executive initiatives, strategic priorities, and agency-wide projects.
Conduct research, analysis, and issue reviews to support executive decision-making and policy development.
Monitor deadlines, deliverables, and follow-up actions to ensure timely and effective execution.
Provide direct, high-level support to the Executive Director, including calendar management, prioritization of commitments, and preparation of briefings.
Draft and refine briefing materials, talking points, reports, presentations, and correspondence.
Coordinate materials and logistics for leadership meetings and executive engagements.
Support preparation, logistics, and documentation for Board of Trustees and committee meetings.
Serve as a liaison between the executive leadership, internal departments, trustees, and external partners.
Maintain awareness of governance protocols, compliance requirements, and agency policies to ensure alignment.
Support cross-functional projects and initiatives led by the Executive Office or Operations Department.
Track milestones, risks, and outcomes to ensure successful project delivery.
Facilitate communication and alignment among internal and external stakeholders.
Handle sensitive and confidential information with the highest level of discretion.
Maintain executive files, records, and documentation in accordance with TRS standards.
Assist with drafting, reviewing, and managing executive communications and materials.