Special Assistant

City of New York•New York City, NY

23h

About The Position

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: - Recruiting, hiring, and training City employees. - Managing 55 public buildings. - Acquiring, selling, and leasing City property. - Purchasing over $1 billion in goods and services for City agencies. - Overseeing the greenest municipal vehicle fleet in the country. - Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. Public Affairs serves as a critical component of DCAS' outreach and engagement strategy, focusing on shaping and managing the organization's relationship with the public, media, and other external stakeholders. Public Affairs carries out its work via multiple teams including The City Record, External Affairs, and the Office of Communications which houses multiple specialized units including Creative Services, Media Services, Reproduction Services, and Special Events. The Special Assistant supports the Deputy Commissioner and Director of External Affairs in executing the agency’s legislative, intergovernmental, and stakeholder engagement activities. This role focuses on coordination, tracking, research, and document preparation to ensure timely compliance with reporting requirements and responsive communication with City Hall, City Council, and community stakeholders.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Assist in tracking legislative and regulatory priorities.
Prepare draft briefing documents, background memos, and hearing materials.
Coordinate meetings with elected officials’ offices and support follow-up actions.
Respond to requests for information from City Hall, City Council, and other government partners.
Track agency compliance with local laws and reporting requirements.
Coordinate internal review and approval processes for required reports.
Manage submission logistics to City Hall and follow up for Deputy Mayor of Operations approval.
Work with the Communications team to format and finalize local law reports.
Respond to public and stakeholder inquiries regarding agency initiatives and City property matters.
Support coordination with Community Boards and external partners.
Assist in tracking and monitoring aspects of the ULURP process and other real estate milestones.
Work directly with the deputy commissioner and Public Affairs senior leaders on priority projects.
Complete externally requested documents and materials on behalf of the agency.
Maintain organized tracking systems for legislative, reporting, and stakeholder engagement activities.