Special Assistant to the Chief Communications and Marketing Officer & Deputy CMMO

ACLU • Washington, NY

26d • Hybrid

About The Position

ABOUT THE JOB The ACLU seeks applicants for the full-time position of Special Assistant to the Chief Communications and Marketing Officer & Deputy Chief Communications and Marketing Officer in the Communications and Marketing Department of the ACLU’s National office in New York, NY or Washington, DC. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month. The ACLU Communications & Marketing department creates, maintains, and expands message narratives to engage our supporters and other target audiences, to help protect and expand civil liberties and civil rights, and illustrate the value and impact of the ACLU’s transformational work. Through our messaging, engagement with newsmakers, our written content, creative branding, and visual identity, we encourage support for the ACLU and help to build a more perfect union. This position is part of a collective bargaining unit. It is represented by ACLU Staff United (ASU). WHAT YOU'LL DO Reporting to the Chief Communications and Marketing Officer , the Special Assistant to the Chief Communications and Marketing Officer & Deputy Chief Communications and Marketing Office will.... YOUR DAY TO DAY Support the day-to-day work and short and long-term priorities of the Chief Communications and Marketing Officer, a member of the Senior Staff, and their departmental vision Provide support to the Deputy Chief Communications and Marketing Officer who leads strategic communications and rapid response teams and provides general management and oversight over the department in partnership with the Chief Communications and Marketing Officer Provide workflow management support, coordinate key logistics for departmental meetings, convenings, and organizational priorities Drive efficiencies for internal operations through internal department meeting coordination and deliverables follow-through Coordinate Chief Communications and Marketing Officer’s cross-functional work and serve as a conduit for the Chief Communications and Marketing Officer, as appropriate Provide logistical and administrative support to the Chief Communications and Marketing Officer and Deputy Chief Communications and Marketing Officer, including but not limited to scheduling and maintaining a confidential calendar with competing priorities; arranging travel, submitting expense reports; coordinating logistical materials; preparing meeting agendas and presentation decks as needed Process payment vouchers, invoices, and other routine requirements associated with the Communications and Marketing Department budget Provide administrative support for department-led events including room reservations, preparation of relevant materials, and handling catering needs Provide broad logistical support for department at the direction of the Chief Communications and Marketing Officer Draft correspondence and other materials as requested; respond to written and verbal inquiries, as directed Help coordinate departmental hiring processes to maintain consistency and uniformity across the department Engage in special projects and other duties as assigned FUTURE ACLU'ERS WILL Be committed to advancing the mission of the ACLU Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

Requirements

• Excellent interpersonal skills with the ability to engage stakeholders at all levels
• Demonstrated track record of success in complex, fast paced work environments with ability to manage multiple projects simultaneously
• Highly organized with strong attention to detail and ability to exercise a high level of discretion, confidentiality, and professional integrity
• Strong verbal and written communication skills
• Creative, critical, strategic thinker who is self-motivated, possessing the ability to operate as well independently as part of a team
• Strong analytical and reasoning skills, comfortability and skill with Excel and PowerPoint and all MS Tools
• Willing to conquer the “small tasks” with an understanding of their vital importance to the success of the broader mission

Nice To Haves

• fluency with web and digital platforms, a plus

Responsibilities

• Support the day-to-day work and short and long-term priorities of the Chief Communications and Marketing Officer, a member of the Senior Staff, and their departmental vision
• Provide support to the Deputy Chief Communications and Marketing Officer who leads strategic communications and rapid response teams and provides general management and oversight over the department in partnership with the Chief Communications and Marketing Officer
• Provide workflow management support, coordinate key logistics for departmental meetings, convenings, and organizational priorities
• Drive efficiencies for internal operations through internal department meeting coordination and deliverables follow-through
• Coordinate Chief Communications and Marketing Officer’s cross-functional work and serve as a conduit for the Chief Communications and Marketing Officer, as appropriate
• Provide logistical and administrative support to the Chief Communications and Marketing Officer and Deputy Chief Communications and Marketing Officer, including but not limited to scheduling and maintaining a confidential calendar with competing priorities; arranging travel, submitting expense reports; coordinating logistical materials; preparing meeting agendas and presentation decks as needed
• Process payment vouchers, invoices, and other routine requirements associated with the Communications and Marketing Department budget
• Provide administrative support for department-led events including room reservations, preparation of relevant materials, and handling catering needs
• Provide broad logistical support for department at the direction of the Chief Communications and Marketing Officer
• Draft correspondence and other materials as requested; respond to written and verbal inquiries, as directed
• Help coordinate departmental hiring processes to maintain consistency and uniformity across the department
• Engage in special projects and other duties as assigned

Benefits

• Time away to focus on the things that matter with a generous paid time-off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed