Speaker Coordinator- Hybrid
About The Position
Love the adrenaline of event week and the calm control of a perfect run‑of‑show? Join IRMI and turn speaker chaos into conference choreography. The Role (think meeting planner): You'll own the speaker journey-from outreach to onsite-so every session starts on time, looks sharp, and meets CE requirements without a hitch. You'll partner with SMEs, marketing, A/V, and our CE vendor to keep presenters prepped, materials buttoned up, and compliance locked. Metaphor that fits our industry: You think like a risk manager-you build contingencies, eliminate single points of failure, and keep the program fully compliant, so speakers shine and attendees earn the credit they need. Call to Action: Ready to run the show and make every session land flawlessly? Apply now and help us deliver conferences that perform as precisely as your plan.
Requirements
- Associate degree (or equivalent experience)
- Calm under pressure, stellar organization, and crisp communication
- Advanced Microsoft Office; working knowledge of Cvent, SharePoint, Smartsheet
- conference travel required
- Monday-Friday, 37.5 hours/week
Nice To Haves
- CE and/or P&C insurance familiarity is a plus
Responsibilities
- Be the primary speaker point of contact-invites, briefings, reminders, and support
- Collect/format bios, abstracts, slides; route approvals; fact‑check for the app & guide
- Build and maintain sessions in Cvent; track travel/hotel/registrations
- Coordinate A/V and provide confident onsite speaker support
- Create/update CE materials; compile filings with our vendor; manage post‑event renewals
- Host quick speaker prep webinars and keep marketing & conference teams in sync
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
