Spaces Manager

Automattic Careers • New York City, NY

1d • $90,000 - $150,000 • Onsite

About The Position

At Automattic , we believe in making the web a better place, and making our workplace a happy one. We hope you can join us on this journey! We are the people behind WordPress.com , WooCommerce , Tumblr , Simplenote , Jetpack , Longreads , Day One , Pocket Casts , and more, and we’re looking for a Spaces & Events Manager to join us. As a key member of the Automattic team, you’ll focus on managing the facilities operations of our office spaces, optimizing the spaces for executive meetings and events, and overseeing and hosting a calendar of cultural events. As an individual contributor, you’ll maximize impact as follows: Lead all aspects of the facilities operations of our office spaces in New York (onsite) and San Francisco (remotely). Optimize the spaces to foster relationships with employees, clients, investors, etc. Develop a strategy for the spaces to create inspiration, connection, and learnings.

Requirements

• Communication –Ability to represent Automattic with professionalism, integrity, and a strong customer service attitude. Competent to work in an environment that requires discretion in dealing with confidential matters.
• Multi-Tasking & Attention to Detail –Detail-oriented, with the ability to organize, prioritize, and manage multiple responsibilities within a fast paced environment. Willingness to tackle anything from small administrative tasks to high profile requests.
• Decision Making –Shows complexity in thought when considering resource tradeoffs in the pursuit of business impact.
• Project Management –Implement efficient and impactful systems for accountability, and drive initiatives forward to completion

Responsibilities

• Manage office operations and day-to-day office activities to ensure our team and visitors are comfortable to do their best work; provide helpful support to all.
• Lead all aspects of facilities management, including: property management, housekeeping, delivery services, technicians, pantry vendors, supply vendors, etc.
• Strive for operational excellence across all aspects of our office spaces including: sourcing, negotiating with, and overseeing outside vendors; coordinating access to the space and greeting outside guests; organizing orders and deliveries; assisting with logistics needs for guests while they’re onsite; and managing budgets.
• Manage access and operations for events, training sessions, multimedia shoots, and executive meetings within the office space, and maximize the opportunity for the space to serve as an event venue. This includes managing access, COI procedures, food and beverage, audio/visual, guest lists, etc.
• Collaborate with our internal design team to ensure the space is built out with intentional design .
• Establish consistency across all of our spaces, covering all aspects of the in-person experience.
• Support the company with Automattic events across all of our products and internal teams. This could include managing small meetups, or tackling a piece of event production during the lead-up through execution and wrap-up.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees