Executive Concierge/ Receptionist – Executive Suite Spaces & Enterprise Event Spaces

UOB•Phoenix, AZ

About The Position

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

Requirements

Minimum O or A Levels.
Minimum 8 to 10 years of front-of-house or executive concierge experience in a corporate, luxury hotel, or private event environment.
Proficiency in Microsoft Office Suite and booking management systems.
Strong team player
Ability to multitask and work under pressure.
Highly polished presentation, discretion, and interpersonal etiquette.
Consistent excellent grooming standards.
Strong confidentiality awareness and integrity when handling sensitive information.
Excellent organizational, administrative, and communication skills.
Collaborative and reliable, with a strong sense of service ownership.
Ability to liaise effectively with multiple departments.

Nice To Haves

Accreditation in Hospitality Management, Business Administration, or related discipline is advantageous.

Responsibilities

Hospitality Services for Executive Suite Spaces (e.g. CEO Office, P1 L6 Boardrooms, P1 L61 Penthouse)
Reception & Guest Relations Serve as the primary reception point to manage guest arrivals and departures for all visitors to the CEO Office or Penthouse, maintaining professionalism and discretion at all times.
Provide courteous and confidential handling of all calls, inquiries, and visitor engagements
Provide administrative assistance to the CEO Office Executive Secretary and/ or Assistant, including guest coordination and documentation.
Pre-Event Booking & Screening Receive and review meeting and event booking requests related to Executive Suite Spaces, engage with requesting parties to ensure complete submission of required information.
Initiate verification and approval of booking requests against event eligibility and space utilisation guidelines in line with process workflow established by the CEO Office and CRES Enterprise Services.
Maintain an updated, consolidated event and meeting booking calendar to prevent scheduling conflicts and ensure visibility across relevant parties authorised by CEO Office Executive Secretary.
Pre-Event Coordination Notification Responsibilities Following booking approval, the Receptionist / Concierge Officer will: (i) Notify and provide event details to the CRES Enterprise Services Executive Events Team, who will liaise with respective functional units to mobilise: (a) pre-event activities, including: Security clearance Car park allocation and transport coordination Premise hygiene, cleaning, and facilities readiness checks (b) Day-of-event backend support, including: Onsite standby technician and cleaner deployment. Offsite backend facilities and hard services support. (ii) Maintain communication records of all notifications; follow up with CRES ES Events Managers on readiness; and provide summary updates to CEO Executive Secretary, CEO Office Chief Butler & Penthouse Captain, the CRES Enterprise Services Lead as part of the preevent preparation cycle.
Guest Escort Coordination (Event Day Support – Non-hosting Role) Coordinate guest arrivals in collaboration with building security and lobby reception.
Escort guests from the UOB Plaza lobby or CEO Office to their designated venue (L6 Boardroom or L61 Penthouse).
Conduct a handover of guests to the Chief Penthouse Captain at the venue.
General Events Support Administration and Records for Enterprise Event Spaces (e.g. UOB Plaza 1 Level 20 Executive Conference Suite, UOB Atrium, UOB Plaza Lobby, etc.) Provide administrative support to the CRES Enterprise Services Events Team including the following covering Enterprise Event Spaces as may be applicable:
Maintain events tracking database.
Prepare periodic reports or dashboards on event spaces utilization statistics.
Procurement and payments administration.
(iv) Any ad-hoc responsibilities where required.
Protocol Compliance Uphold UOB’s confidentiality and data protection policies across all guest and event communications.
Ensure adherence to UOB’s executive hospitality, protocol, and conduct standards.