Space Management / Reservation Systems Coordinator - 26-03677

NavitasPartners•Harrisburg, PA

1d•Hybrid

About The Position

"Navitas Partners, LLC" is seeking a detail-oriented and collaborative professional to support the implementation and ongoing management of a space reservation system. This role involves working closely with internal stakeholders, facilities teams, and IT departments to ensure accurate workspace data, system functionality, and end-user adoption.

Requirements

Minimum 2 years of experience in space reservation systems or room booking platforms (data entry, configuration, troubleshooting)
Strong ability to read and interpret floorplans, including file conversions and workspace numbering standards
Proven experience with data management , ensuring accuracy and consistency of workspace and user information
Excellent communication and interpersonal skills to collaborate with stakeholders and cross-functional teams
Experience conducting workspace assessments and coordinating with multiple departments
Ability to train and support end users effectively
Familiarity with equipment inventory and asset tracking processes
Technical aptitude for installing and configuring room scheduling panels
Basic project management skills to support system implementation and improvements

Nice To Haves

Experience working with facilities, real estate, or workplace management teams
Exposure to government or large enterprise environments
Strong documentation and process improvement mindset

Responsibilities

Gather and document workspace information from agency leads and stakeholders
Collaborate with facilities and real estate teams to obtain and review floorplans
Perform file conversions and apply room/workspace numbering and naming standards
Input floorplans and workspace data into the space reservation system
Conduct assessments of shared and reservable spaces with internal teams
Maintain and update agency, group, and user data within the system
Train end users on system functionality and best practices
Partner with Telecom, Video Conferencing, and Desktop Support teams to ensure system readiness
Maintain equipment inventory and asset tracking for shared spaces
Install, configure, and program room scheduling panels
Support system implementation and enhancements through project coordination