Space Management Assistant (Temporary - Part-time/28 hours per week)

Brigham Young University•Provo, UT

5h•$19 - $24•Onsite

About The Position

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. Space Management Assistant (Temporary - Part-time/28 hours per week) This is a temporary part-time (28 hours per week) position for 1 to 4 years. It will help shift some workload from our current team so they can focus on implementing the new software system while this position maintains current operations. This position will also help keep the Space Management database up to date, so campus stakeholders have the information they need as we transition to a new software. What you’ll do in this position: Maintain an accurate database of all rooms on campus The database tracks every room on campus, totaling approximately 11 million square feet of campus space as well as an additional 2 million square feet of campus-related space. The database is used as the main backbone of many campus systems, including Academic Scheduling, Campus Scheduling, Capital Needs and Utilities Analysis Center, Workday, OIT and others. Assign space audits to students and review their findings before making database changes. Oversee continual space audits of each college and building and fill in as needed to complete audits. Supervise student auditors in the day-to-day work. Assist in hiring and training new students Complete special projects as assigned Learn new software and create updated training materials for student employees

Requirements

A firm commitment to the mission of BYU
High school diploma or equivalent
Interact with university personnel in a professional manner
Initiative and ability to anticipate and define tasks
Assertiveness and independence – complete tasks with little supervision
Communicate effectively with a wide range of individuals
Work under pressure
Evaluate workflow and set priorities
Effective written and oral communication
Strong interpersonal skills
Organizational skills

Nice To Haves

Bachelor’s degree (preferred) or four years of relevant experience
Familiarity with BYU campus
Proficiency with Microsoft Office Suite
Familiarity with Asana software

Responsibilities

Maintain an accurate database of all rooms on campus
Assign space audits to students and review their findings before making database changes.
Oversee continual space audits of each college and building and fill in as needed to complete audits.
Supervise student auditors in the day-to-day work.
Assist in hiring and training new students
Complete special projects as assigned
Learn new software and create updated training materials for student employees

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Employee assistance program, available to the employee and all members of their household
Tuition benefits after two years
Access to athletic facilities
Access to the library
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU

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