SOURCING SPECIALIST

Grandstand Glassware & Apparel•Lawrence, KS

About The Position

The Sourcing Specialist for Promotional Products is responsible for identifying, evaluating, and managing suppliers that provide branded merchandise and custom promotional items. This role ensures cost-effective sourcing, high product quality, timely delivery, and alignment with client branding requirements. The specialist works closely with sales, design, and production teams to deliver creative and compliant promotional solutions.

Requirements

Bachelor’s degree in Business, Marketing, Supply Chain, or related field (or equivalent experience)
Proven experience in sourcing, procurement, or vendor management
Strong knowledge of promotional products, branded merchandise, or print industry highly preferred
Excellent negotiation, communication, and organizational skills
Ability to manage multiple projects and tight deadlines
Proficiency in Microsoft Office (Excel required); experience with CRM, ERP, or order management systems

Nice To Haves

2–5+ years of experience in promotional products, print sourcing, or branded merchandise
Familiarity with industry suppliers and platforms (e.g., SAGE, ASI, or similar databases)
Experience working with overseas manufacturers and import logistics
Knowledge of decoration methods (screen printing, embroidery, heat transfer, laser engraving, etc.)
Understanding of product compliance, safety regulations, and sustainability standards

Responsibilities

Source and evaluate suppliers for promotional products such as apparel, drinkware, tech accessories, print materials, and corporate gifts
Obtain competitive pricing, quotes, and product samples from vendors
Negotiate costs, minimum order quantities (MOQs), production timelines, and shipping terms
Collaborate with sales and creative teams to recommend products that meet client branding and budget requirements
Ensure product quality, compliance (e.g., safety standards, CPSIA, Prop 65), and brand consistency
Manage supplier relationships and maintain a reliable vendor network (domestic and overseas)
Track orders from sourcing through production and delivery to ensure deadlines are met
Resolve issues related to delays, defects, or pricing discrepancies
Stay updated on industry trends, new products, materials, and sustainability options
Maintain accurate records of vendors, pricing, and sourcing activities