Sourcing & Recruiting Operations Specialist

Bubble Group•New York, NY

50d•$75,000 - $100,000•Remote

About The Position

As our Sourcing & Rec Ops Specialist, you'll be an integral partner to our recruiters and hiring teams, helping maintain the speed, quality, and candidate experience of our recruiting process. You'll wear a few different hats: Sourcer - build and engage strong pipelines for technical and niche roles, crafting personalized outreach that excites candidates about Bubble. Coordinator - manage interview logistics, posting jobs, maintaining our ATS (Ashby), and ensuring a seamless candidate journey. Strategic Partner - support data-driven decision-making, process improvements, and employer brand initiatives.

Requirements

2-5 years of experience in sourcing and coordination, ideally in a tech or high-growth startup).
Exceptionally organized and detail-oriented — you love clean processes, strong communication, and precise follow-through.
Skilled at managing complex scheduling, juggling multiple priorities, and supporting various stakeholders in a fast-paced environment.
A critical thinker and creative problem solver who's comfortable researching, iterating, and leveraging AI or automation tools.
Excellent written and verbal communicator; you know when to ask for help and when to take ownership.
Relationship-driven and collaborative — able to build trust across levels and functions.
Data-minded: you use metrics to guide decisions and measure impact.
Passionate about DEI, continuous improvement, and delivering a world-class candidate experience.

Nice To Haves

Familiarity with Ashby ATS is a plus!

Responsibilities

Partner with recruiters and hiring managers to deliver an exceptional candidate experience from first contact through offer.
Manage job postings, interview scheduling, and candidate communication in our ATS.
Source top-quality prospects across technical, business, and niche roles using Boolean search, LinkedIn Recruiter, Kula, and other sourcing tools.
Craft engaging outreach messages that reflect Bubble's mission, values, and voice
Use data and metrics (response rates, conversion rates, market insights) to inform sourcing strategy and report on progress
Support and continuously improve recruiting processes, templates, and automation workflows
Contribute to broader people team projects across L&D, employee experience, and talent management