Site Operations and Safety Coordinator

Little Flower Children and Family Services of New York•Wading River, NY

1d•Onsite

About The Position

The Site Operations and Safety Coordinator is responsible for managing and overseeing site facility operations and site safety practices across all the organization's locations to ensure a beautiful, functional and safe environment for all employees, volunteers, and visitors. This position reports to the Vice President for Quality Improvement and Compliance. The coordinator will provide centralized support and supervision to the on-site teams responsible for managing daily facility and fleet operations and lead the implementation and oversite of site safety practices. The coordinator will serve as the primary point of contact for all site safety-related matters and foster a proactive safety culture across all locations. This position offers a full-time, 35-hour-per-week in person work schedule and is based in Little Flower’s Brooklyn or Wading River office. The role requires extensive travel to Little Flower’s Wading River campus and New York City, including the affiliated organization’s locations in Queens and Brooklyn, and other business-related locations when needed. From time to time, this position requires work outside of normally scheduled working hours. About Little Flower Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929. Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.

Requirements

Experience: Minimum of 3-5 years of experience in project management, facilities management, building operations, or a related field, preferably within a non-profit or similar environment.
Technical Knowledge: Knowledge of building systems, maintenance procedures, and general repair work (e.g., painting, minor plumbing, electrical) is preferred. Understanding of/or ability to learn federal, state, and local safety regulations.
Problem-Solving: Excellent problem-solving and decision-making skills to address issues promptly and effectively, including 24/7 response to urgent emergencies.
Communication: Exceptional communication and interpersonal skills, with the ability to work collaboratively with diverse staff, vendors, and stakeholders.
Organizational Skills: Strong organizational and time management abilities, with a keen eye for detail and the capacity to manage multiple projects and changing priorities simultaneously.
Technology Proficiency: Proficient in using databases, Microsoft Office Suite, and other related technologies to project manage, maintainrecords and track work orders.
Physical Demands: Ability to perform physical tasks such as walking, standing for extended periods, and occasionally lifting up to 50 pounds.
Licenses/Certifications: A valid driver's license and clean driving record are required. A professional certification (e.g., Certified Facility Manager (CFM) credential, OSHA 30-hour certification) is a plus.

Responsibilities

Supervision of Facilities Managers: Provide support and supervision of all on-site facilities managers responsible for providing the day-to-day on-site management and maintenance of all facilities and fleet ensuring all work is completed efficiently and to a high standard.
Safety and Compliance: Develop, implement, and monitor safety and security procedures, emergency response plans, and regular drills to ensure compliance with all federal, state, and local health, safety, and building codes and regulations (e.g., OSHA standards).
Project Management: In collaboration with program leads and site-specific facility managers, coordinate and manage site or safety related initiatives, renovation, and space planning projects, from procurement to installation, while minimizing disruption to daily operations.
Communication and Collaboration: Ensure timely communication of important site specific or safety related communications, including urgent weather-related notices. Regularly collaborate with programs to identify ways to improve site safety, functionality or beauty to best support organizational operations.
Budgeting and Financial Management: Collaborate with leadership and facilities managers to prepare and manage the annual facilities budgets, track expenses, and forecast future needs and capital improvement projects.
Sustainability Initiatives: Monitor facility energy usage and recommend and implement sustainable practices to reduce environmental impact and operating costs.

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