Site Executive Administrator

The businesses of Merck KGaA, Darmstadt, Germany•Tempe, AZ

11h•$28 - $43•Onsite

About The Position

EMD Electronics is looking for a Site Executive Administrator for our Tempe, AZ location. In this role, the Site Executive Administrator will warmly welcome visitors to our site and handle various administrative responsibilities, including traditional receptionist duties. Additionally, you will provide essential administrative support to both internal employees and external visitors, ensuring a smooth and efficient operation at our facility. Join our team and be a key part of our welcoming environment!

Requirements

High School Diploma or GED
2+ years of administrative assistant experience
Proficiency with managing emails, scheduling, basic data analysis and preparing presentations via MS Office
Excellent communication skills (both verbal and written)
Excellent organizational skills
Ability to work independently, manage multiple tasks in a fast-paced environment, and handle confidential requests

Nice To Haves

Associates degree or higher
Experience with event planning, travel arrangements, expense reporting

Responsibilities

Manage the site front desk including receiving and screen all inbound visitor, telephone calls, and e-mails to the site; refer and/or redirect calls, e-mails, or visitors as applicable.
Sort and direct incoming mail as outlined in the front desk procedure.
Administer facility security protocols and procedures including badge issuance and visitor sign in.
Assist with Corporate Services (IT/Telco, Office Services, Facilities, Conference Room Calendar Management, Vendor Management).
Support to EH&S manager for administrative responsibilities including data collection, SDS submittal, procedural support etc.
Manage site office supplies, ordering, and stocking as needed.
Act as training coordinator for the site - adding and removing training requirements for employees, supply training reports, and support training audits.
Generate and manage site purchase requisitions and purchase orders.
Support local site events, meetings, and audits with coordination, set up, and tear down.
Support and host onsite visitors including executive guests, customers, suppliers, and external visitors.
Generate expense reports and support others in expense report creation and calendar management as needed.
Assist with timecard approvals for hourly employees.
Provide general administrative support to the site including corporate and business functions not otherwise outlined.