Site Administrator

YMCA OF GREATER SPRINGFIELD INC•Springfield, MA

14h

About The Position

Under the direction of the Associate Executive Director of School Age Child Care this position will assist in EEC and DPH Licensing & Compliance, Staff Development & Training and Communication with Families & Schools. ESSENTIAL FUNCTIONS: this relates to both School Age Sites and Summer Camps Licensing & Compliance Oversee the licensing(new and renewals)of each site and summer camp. This includes working with City departments to get the needed inspection certificates required for each license Serve as the primary lead to with the Early Education and Care (EEC)and the Department of Health (DPH) in obtaining new and renewed site licenses Maintain all documentation required for new and renewed license Assist in creating and maintaining the staff files for both the sites and summer camps Work with the EEC and DPH during their audit of the files Visit the sites with the Site Director and assist in monitoring compliance with the EEC and DPH Liaison to the Health Care Consultant in getting their agreement renewed each year Staff Training, Development, & Administration Assist in the development and implementation of a comprehensive staff training program Assist in the staff orientation and training which includes EEC and DPH issues, behavior management, and health & safety issues Maintain a central database of all staff training Visits Sites and Camps with Site Directors in efforts to evaluate the staff and the day-to-day operations Be a backup to Youth Services with registrations during high enrollment times Support payroll to ensure timecards and necessary documentation is timely Cover sites as needed when callouts occur Family Communication Develop and maintain a communication calendar for families, Schools and Campers Work with the Marketing Department in communication needs Create a “Boots on the Ground” approach to meeting with families at the schools Oversee Brightwheel Software and any updates Train staff on the use of Brightwheel Coordinate with school administrators for possible joint announcements and updates Collect and analyze feedback from families and schools to improve communication strategies

Requirements

Must be at least 21 years of age at time of application (EEC requirement)
Have a high school diploma or equivalent.
At least2 yearsof administrative experience.
At least 2 years ofexperience inworking with school-age children.
At least 2 years of experience incustomerservice /relation.
At least 2 years of experience in staff supervisionand training.
Have a basic understanding of database work.
Have a basic understanding of EEC and DPH rulesand requirements.
Have a basic understanding of how Summer Campsoperate.
Knowledge of and ability to learnappropriate childdevelopment techniques
First Aid/CPR/AED certifications or willing to obtain within60 daysof hire
Demonstrated ability to conduct complex, critical problem solving independently
Demonstrated record of timeliness and punctuality

Responsibilities

Oversee the licensing(new and renewals)of each site and summer camp.
Serve as the primary lead to with the Early Education and Care (EEC)and the Department of Health (DPH) in obtaining new and renewed site licenses
Maintain all documentation required for new and renewed license
Assist in creating and maintaining the staff files for both the sites and summer camps
Work with the EEC and DPH during their audit of the files
Visit the sites with the Site Director and assist in monitoring compliance with the EEC and DPH
Liaison to the Health Care Consultant in getting their agreement renewed each year
Assist in the development and implementation of a comprehensive staff training program
Assist in the staff orientation and training which includes EEC and DPH issues, behavior management, and health & safety issues
Maintain a central database of all staff training
Visits Sites and Camps with Site Directors in efforts to evaluate the staff and the day-to-day operations
Be a backup to Youth Services with registrations during high enrollment times
Support payroll to ensure timecards and necessary documentation is timely
Cover sites as needed when callouts occur
Develop and maintain a communication calendar for families, Schools and Campers
Work with the Marketing Department in communication needs
Create a “Boots on the Ground” approach to meeting with families at the schools
Oversee Brightwheel Software and any updates
Train staff on the use of Brightwheel
Coordinate with school administrators for possible joint announcements and updates
Collect and analyze feedback from families and schools to improve communication strategies