Site Administrative Assistant

Hexion Careers • Springfield, OR

1d

About The Position

The Site Administrative Assistant is responsible to provide day-to-day administrative support to all department managers, associates and contractors working at the Springfield site. This position works as a liaison between site associates and/or departments and other Hexion support services.Job Responsibilities(This job description indicates representative responsibilities and specifications of the position and should not be considered to necessarily represent all responsibilities and specifications of the position):

Requirements

• Experience in a manufacturing/industrial environment is helpful
• Experience with SAP and other computer programs
• Ability to work in Excel and expertise in Microsoft Office applications
• Possess a High School diploma or equivalent
• Knowledge of SAP and Microsoft applications
• Excellent interpersonal with team skills and comfortable working with people
• Able to communicate effectively in oral and written English
• Able to work independently and possess effective time management skills
• Possess Windows based computer skills with strengths in Excel, Word and PowerPoint
• Strong organizational skills and detail oriented

Responsibilities

• Provides Administrative support to the Springfield EH&S team
• Provides administrative support using a high degree of autonomy and considerable judgement when provided with highly confidential and sensitive information
• Handle recurring situations and initiates independent action on assigned projects including coordinating events and/or meetings, schedules, presentations, reporting, invoicing, other administrative duties
• Assists with department/site-wide announcements or mailings (public and confidential), includes sorting and distribution details.
• Maintains new associate/contractor safety orientation database & uploads tests to electronic file
• Booking appointments for pre-employment, training or EHS items
• Provide oversight of the site’s document control process as part of the quality management system
• Collects, logs and files permits
• Updated SDS manuals as needed, maintains copies for breakroom
• Perform EHS tasks to include administrative management and additional responsibilities as needed and directed by the site EHS Manager
• Scans and logs Compliance Calendar documents to electronic files
• Maintain office & breakroom supply inventory
• Create flowcharts, templates, spreadsheets – upon request of managers/supervisors
• Runs budget analysis reports & updates spreadsheet
• Arranges meeting and event reservations/meals
• Helps archive documents based on retention schedule
• File and scan WO to SAP
• Scans & uploads documents/manuals/drawings to work orders in SAP

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED