Site Administrative Assistant

Centricity Research•Morehead City, NC

5d•$40,000•Onsite

About The Position

We’re looking for a Site Administrative Assistant to keep our clinical research site running smoothly and efficiently. In this role, you’ll be the first point of contact for study participants and visitors, while also providing essential administrative support to the research team. From managing calendars and tracking systems to maintaining welcoming spaces and assisting with special projects, you’ll play a vital role in ensuring high-quality site operations.

Requirements

1–2+ years of experience in a professional office environment, ideally in healthcare, research, or customer service
Hold a high school diploma or GED (an associate’s degree in Business Management or related field is an asset)
Communicate clearly and professionally in person, over the phone, and via email
Are organized, detail-oriented, and comfortable juggling multiple tasks
Feel confident using computers, databases, and office software (experience with CTMS/EMR is a plus)
Take pride in keeping spaces organized and creating a welcoming environment for visitors
Excellent communication skills (verbal and written)
Excellent computer skills (MS Word, Excel and Outlook)
Attention to detail
Ability to manage time efficiently
Self-directed
Teamwork & Collaboration
Proficient level of clinical, interpretive, and analytical skills with organizational skills for project planning
Flexible & Adaptable
Strong knowledge of ICH GCP, FDA & HC Division 5 guidelines

Nice To Haves

Canada: Associates Degree in Business Management or related field
US/Canada: 2 or more years of professional office experience
experience with CTMS/EMR is a plus

Responsibilities

Greet and support study participants, visitors, and staff, ensuring a professional and welcoming environment
Schedule and coordinate participant appointments, including reminders via phone, email, or other channels
Maintain and verify the accuracy of tracking systems and clinical trial management software (CTMS)
Assist with office supply, instrument, and pharmaceutical stock management and ordering
Organize and maintain reception and common areas for a neat, efficient appearance
Support data entry, document distribution, and mail handling for the site
Help with staff training on CTMS and support occasional patient recruitment activities
Provide administrative support for special projects and community-facing initiatives as needed