Site Administrative Assistant
About The Position
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world. Responsibilities: The Administrative Assistant will report to the Site Head-Lilly Kenosha and be responsible for providing schedule, staffing, communication, and office management for direct and indirect business partners across the Kenosha site. Key Objectives/Deliverables: Proactively maintain daily calendars for the Site Lead Team; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination. Manage large, complex meetings, audits, recognition events, and/or Town Halls at various locations and of various sizes. Assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed. Serve as key contact person for the Site Lead Team, helping to build relationships with direct and indirect business partners Communicate regularly with business partners inside and outside of the Kenosha site Maintain direct, open, and constant communication with business partners. Prepare written communication, documents, and presentations Holistic administration office management activities Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites. Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car. Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner. Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors Serve as a resource to the area by explaining corporate and departmental procedures. Handle additional administrative support or special projects as assigned by the Site Lead Team. Potentially lead committees or teams, including members of various departments and/or components Attend various business meetings as needed to understand the business area and priorities.
Requirements
- High School Diploma or equivalent
- Excellent written and verbal communication skills
- Strong interpersonal and organizational skills
- Ability to maintain confidentiality
- Proficient knowledge of Microsoft programs
- Knowledge of Travel and Expense Reporting
- Problem solving and critical thinking skills
- Demonstrated ability to effectively manage complex calendars
- Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines.
- Ability to work independently and confidently with limited guidance from others
Nice To Haves
- Knowledge of manufacturing organization and operations is preferred
Responsibilities
- Proactively maintain daily calendars for the Site Lead Team
- Manage large, complex meetings, audits, recognition events, and/or Town Halls at various locations and of various sizes.
- Assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
- Serve as key contact person for the Site Lead Team, helping to build relationships with direct and indirect business partners
- Communicate regularly with business partners inside and outside of the Kenosha site
- Maintain direct, open, and constant communication with business partners.
- Prepare written communication, documents, and presentations
- Holistic administration office management activities
- Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites.
- Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car.
- Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner.
- Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors
- Serve as a resource to the area by explaining corporate and departmental procedures.
- Handle additional administrative support or special projects as assigned by the Site Lead Team.
- Potentially lead committees or teams, including members of various departments and/or components
- Attend various business meetings as needed to understand the business area and priorities.
Benefits
- Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance).
- Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
