Signage Project Coordinator

Prime Group Holdings • Saratoga Springs, NY

5d • $70,000 - $80,000

About The Position

Prime Group Holdings, LLC is a vertically integrated private equity real estate firm specializing in self-storage and other alternative real estate asset classes.
With $6.7 billion in assets under management, Prime Group is among the largest private owners and operators of self-storage properties globally, with a portfolio of 320+ self-storage assets across 28 U.S. states, three Canadian provinces, and the U.S. Virgin Islands, totaling 24+ million rentable square feet. The firm manages three flagship funds on behalf of a global investor base, including Prime Storage Fund III, the largest self-storage dedicated fund ever raised.
Headquartered in Saratoga Springs, NY, Prime Group employs 700+ professionals and maintains a regional office in Jupiter, FL and Manhattan, NY along with investment originations offices in Denver, CO; Hackensack, NJ; Yorktown, VA; and Calgary, Alberta. The firm’s 21-person senior leadership team is supported by specialized teams across sourcing and acquisitions, asset and portfolio management, compliance and legal, property management, information technology, transactions and financing, marketing, accounting, training, and other core functions.
Prime Group’s performance is rooted in a culture of respect, teamwork, ethical business practices, accountability, and persistence. The firm places significant value on the relationships it has built with customers, employees, investors, and stakeholders. PitchBook has recognized Prime Group as one of the top 10 real estate value-add fund managers in its 2023 Global Manager Performance Score League Tables.
Position Overview
The Signage Project Coordinator is responsible for managing and coordinating all signage-related projects across our self-storage portfolio. This role ensures that property signage is accurate, compliant, on-brand, and delivered on time and within budget. The ideal candidate is highly organized, detail-oriented, proficient in Excel, and experienced in project management and cross-functional coordination.

Requirements

• Bachelor’s degree in Business, Project Management, or related field (preferred).
• 2+ years of experience in project coordination, signage management, facilities coordination, construction administration, or similar role.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data tracking, reporting).
• Strong project management and task coordination skills.
• Excellent planning, organizational, and time management abilities.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong communication skills and ability to work cross-functionally.
• Detail-oriented and process-driven
• Highly organized with strong follow-through
• Analytical and comfortable working with data
• Proactive problem solver
• Strong vendor management skills
• Ability to prioritize competing deadlines

Nice To Haves

• Experience in real estate, retail, construction, or self-storage industry preferred.

Responsibilities

• Manage end-to-end signage projects for new developments, acquisitions, rebrands, and property updates.
• Develop and maintain detailed project plans, timelines, and trackers using Excel and project management tools.
• Coordinate with internal teams to define signage needs and specifications.
• Serve as the primary point of contact for signage vendors, designers, installers, and permitting agencies.
• Ensure all projects are delivered on time, within scope, and within budget.
• Create and maintain a master signage inventory across all properties.
• Track permitting requirements, municipal regulations, and landlord approvals.
• Proactively plan for signage updates related to rate changes, promotions, branding updates, or operational changes.
• Anticipate and mitigate project risks and delays.
• Source and manage signage vendors and installers.
• Obtain and compare bids; negotiate pricing when appropriate.
• Track invoices and maintain accurate budget reporting.
• Ensure quality control and compliance with brand standards.
• Maintain detailed Excel spreadsheets for project tracking, budgets, timelines, and signage inventories.
• Generate status reports for leadership on active and upcoming projects.
• Monitor KPIs related to signage completion timelines and cost efficiency.
• Ensure all signage aligns with company branding guidelines.
• Coordinate artwork approvals and proofing processes.
• Verify that signage complies with local regulations, zoning, and permitting requirements.

Benefits

• Competitive rate of pay and a generous benefits program
• Salary commensurate with experience
• Medical, Dental, life, vision, short-term disability, and long-term disability insurance program
• Paid vacation time; paid sick time; paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level