Short Term Grants and Finance Administrator

Brandeis University

About The Position

Brandeis is looking to hire a Grants and Finance Administrator in the Division of Science. Major Responsibilities: Tracking information for sponsored accounts including updating budgets as needed, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, reconciling all accounts to Workday and generating reports monthly for the Principal Investigators. Work with Sponsored Programs Accounting to review budgets for submission. Also responsible for monitoring grants to avoid over expending and working with the Sponsored Programs Accounting office to facilitate accurate close-out of the accounts. (40%) Administering accurate grant policy management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements, and university policies. Manages the allocation of funds and monitors expenditures activities for compliance to regulations of granting agencies and university policies from start to close. Complete funding analysis on a monthly basis to ensure grant expenditure according to federal, sponsor, and university guidelines and application. (20%) Managing/overseeing the budgeting, reconciling, and reporting for all Division of Science University funds including department operating and discretionary accounts, gift funds, endowment accounts, and recharge centers. (15%) Assisting with developing budgets, tracking personnel salaries, processing carry-forwards, re-budget or revisions to grant budgets, preventing or resolving cost over-runs. Work with personnel in the Division of Science administrative groups as well as Sponsored Programs Accounting, Office of Research Administration, Procurement, Payroll, A&S Dean, and other offices to correct errors or overages. (15%) Meeting with the Grants and Finance Manager to advise on grant related activities. Instructs new research staff of policies and procedures related to Sponsored Programs’ financial compliance and accounting. (5%) Other duties as required. (5%) The hourly pay for the position is $33. Job Requirements: Requires experience equivalent to, or graduation from, a four-year college or university in a field relevant to the management of fiscal resource. Master's degree preferred. 3-5 years of financial management and/or grants financial administrative experience required. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class"). COME WORK WITH US Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall. Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class"). Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [email protected]. The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website. Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html

Requirements

Requires experience equivalent to, or graduation from, a four-year college or university in a field relevant to the management of fiscal resource.
3-5 years of financial management and/or grants financial administrative experience required.

Nice To Haves

Master's degree preferred.

Responsibilities

Tracking information for sponsored accounts including updating budgets as needed, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, reconciling all accounts to Workday and generating reports monthly for the Principal Investigators.
Work with Sponsored Programs Accounting to review budgets for submission.
Monitoring grants to avoid over expending and working with the Sponsored Programs Accounting office to facilitate accurate close-out of the accounts.
Administering accurate grant policy management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements, and university policies.
Managing the allocation of funds and monitors expenditures activities for compliance to regulations of granting agencies and university policies from start to close.
Complete funding analysis on a monthly basis to ensure grant expenditure according to federal, sponsor, and university guidelines and application.
Managing/overseeing the budgeting, reconciling, and reporting for all Division of Science University funds including department operating and discretionary accounts, gift funds, endowment accounts, and recharge centers.
Assisting with developing budgets, tracking personnel salaries, processing carry-forwards, re-budget or revisions to grant budgets, preventing or resolving cost over-runs.
Work with personnel in the Division of Science administrative groups as well as Sponsored Programs Accounting, Office of Research Administration, Procurement, Payroll, A&S Dean, and other offices to correct errors or overages.
Meeting with the Grants and Finance Manager to advise on grant related activities.
Instructs new research staff of policies and procedures related to Sponsored Programs’ financial compliance and accounting.
Other duties as required.