Shipping and Receiving Coordinator
About The Position
Clean Earth is a leading provider of environmental services in the United States, offering remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Their services cater to various industries including energy, infrastructure, commercial, industrial, retail, and healthcare. The company emphasizes a hands-on approach to recycling and reusing waste, aiming to divert it from landfills. Clean Earth values its employees, as evidenced by being named a 2024 Most Loved Workplace®, and is committed to fostering a positive work culture that supports growth, development, health, and safety. The Shipping and Receiving Coordinator role is crucial for coordinating and supporting the efficient operations of the Service Center. This position involves frequent interaction with peers and managers, occasional customer engagement, and a high volume of data entry. The coordinator must ensure all tasks comply with Federal, State, and Local Department of Transportation regulations, as well as all company policies and procedures. Depending on the Service Center's needs and location, the role may focus more heavily on either shipping or receiving responsibilities.
Requirements
- High School Diploma or GED required
- 1+ years of experience providing administrative support. Examples of this include payroll entry, generating reports, or bookkeeping/accounting experience.
Nice To Haves
- Experience using Salesforce, Preview, SPAK, and Steriwise, or similar systems, preferred.
- Experience with CORE and Intelligent Document Processing (IDP) is a plus.
- Experience in administrative tasks and office management is preferred.
- Experience in hazardous waste management is preferred.
- Understanding of the waste management industry is a plus
- Ability to interact with customers and manage SLAs and relationships preferred.
- Intermediate skills in Microsoft Excel is preferred.
- Attention to detail in work tasks and documentation is preferred.
Responsibilities
- Place 24-hour advance notice calls to customers within assigned territories to inform them about next-day service.
- Inform Client Services or Dispatchers of order changes
- Verify outgoing shipments of supplies, equipment and materials.
- Identifies materials received and completes appropriate paperwork.
- Sign manifests that end at the facility and create billing packets (based on location permitting and need).
- Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility.
- Obtains 10-day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day’s data
- Manage inventory and orders office supplies, including personal protective equipment (PPE) using our internal ordering website and obtain proper approvals.
- Review Drivers’ data submitted via an electronic logbook to ensure compliance with DOT regulations for hours of service and other compliance requirements, verify information and notify Transportation Supervisor or Manager of any violations.
- Maintain and compile information from drivers’ load sheets into one daily report to allow for accurate inventory of warehouse supplies.
- Prepares necessary manifest and land disposal restriction forms and maintains associated filing systems.
- Compiles and enters data and reports to manage the logs and operational efficiency and to support decision making to include information about labor hours, equipment usage, consumption of material, quality control, types and quantities of labor and other aspects of operations.
- Creates and edits reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
- Maintains electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
- Performs other reasonably related tasks as assigned by management.
Benefits
- Health benefits available Day 1
- 401k available Day 1
- 10+ paid holidays/year
- Free HAZWOPER training and certification
- Overtime opportunities
- Ability to be cross-trained into different roles
- competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment
- paid time off
- wellness benefits
- employee discount program
- tuition assistance
- 401k with company matching
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
