Shipping Administrator - 12 Month Contract

ROTORK P.L.C. • Ny, NY

30d

About The Position

Purpose of the Role: To manage virtual shipping processes for the Rotork US Selling Entity, ensuring accurate and timely support for customer invoicing handled by the (AR) Accounts Receivable team. This role bridges logistics and finance by maintaining shipping data integrity and facilitating smooth invoicing workflows.

Requirements

• Strong understanding of shipping and invoicing processes in a manufacturing or distribution environment.
• Proficiency in ERP systems (e.g., Dynamics 365 or similar).
• Excellent attention to detail and organizational skills.
• Ability to work collaboratively across departments and communicate effectively.

Nice To Haves

• Familiarity with LEAN principles for process improvement is a plus.

Responsibilities

• Coordinate virtual shipment entries in ERP systems for finished goods and configured products.
• Ensure all shipping details (carrier, tracking, delivery dates) are accurately recorded for invoicing purposes.
• Prepare and distribute shipping documentation required by the AR team for customer invoicing.
• Validate shipping data against purchase orders and resolve discrepancies promptly.
• Maintain accurate records of virtual consignments and ensure compliance with company and regulatory standards.
• Monitor and update system parameters to reflect shipping status for financial reporting.
• Liaise with Customer Service, Inside Sales, and Finance teams to ensure alignment on order fulfillment and invoicing timelines.
• Act as a point of contact for queries related to virtual shipping and invoicing.
• Identify process gaps and recommend improvements to enhance efficiency and reduce errors in shipping-to-invoice workflows.

What This Job Offers

• Industry: Machinery Manufacturing
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees