Senior Administrative Assistant (12 Month Contract)

1Password

8d•$98,000 - $137,000•Remote

About The Position

We’re looking for a detail-oriented, agile, and organized Senior Administrative Assistant to primarily support our VPs in Marketing, with occasional calendar support for Senior Directors in the Marketing org. In this role, you’ll be a key partner to Marketing leadership — ensuring schedule, communications, and strategic initiatives are executed with precision. This role requires exceptional organizational skills, high discretion, strong communication instincts, and a proactive, solutions-first mindset. This role reports to our Senior Executive Assistant; you will frequently work with and collaborate with the Marketing Operations team to support execution. This is a 12-month contract position and it is a remote opportunity within the US, specifically in the Bay Area, California.

Requirements

4+ years as an Administrative Assistant, ideally within Marketing or technology orgs. Experience in a virtual or remote capacity is a plus
Experience with Google Workspace, Slack, Notion, Asana, and expense management tools.
Strong written and verbal communication skills, with an understanding of virtual communication etiquette.
Strong organizational and time management skills, with the ability to work across different time zones.
Detail-oriented with a commitment to maintaining accuracy while working remotely.
Self-motivated, disciplined, and capable of working independently with minimal supervision.
Problem-solving mindset and a proactive approach to addressing virtual challenges.
Proactive and adaptable — able to anticipate needs, pivot quickly, and navigate ambiguity with composure

Nice To Haves

Familiarity with virtual collaboration and document management tools is advantageous.
Knowledge of remote work best practices and cybersecurity considerations is a plus.

Responsibilities

Manage and prioritize the VPs' calendar across time zones, including meeting logistics, preparation, and travel coordination
Coordinate travel, expenses, and event planning - including department offsite logistics and leadership meetings
Support Marketing VPs and Sr. Directors with ad hoc scheduling and coordination needs
Prepare briefing materials, track deliverables, and follow up on action items to help drive accountability across workstreams
Draft, edit, and coordinate high-quality internal and external communications on behalf of the VPs
Help with calendar planning for Marketing rituals and operational rhythms like Town Hall and QBRs
Build strong cross-functional relationships to help represent the Marketing VPs' priorities and unblock communication
Maintain discretion and confidentiality in all aspects of your work
Provide backup support to other EAs and leadership team members as needed
You can expect to attend in-person events about once per month as part of this role.