Sheriff's Technical Assistant 2 (Civil Service)

Spokane County•Hingham, MA

33d•Onsite

About The Position

This position performs and takes responsibility for various technical and/or clerical duties in a law enforcement agency, using various computer programs and/or operating technical equipment. Incumbents perform general responsibilities inherent to properly maintaining the office of the division where assigned, lower-level accounting work, maintain fingerprint files, handle receptionist duties, including multi-line phones and direct contact with the general public, and maintain attendance records for vacation, sick leave, holidays, and compensatory time. Positions in this classification may function as the only or principle clerical support person in an office; must have the ability to relieve technical and/or administrative superiors of routine office or technical responsibilities. Positions in this classification may work as part of a team; must have the ability to establish and maintain good working relationships. Incumbents are expected to be responsible for the flow and completion of work within their assigned unit, within general guidelines, and with full occupational levels of skill and accuracy. Incumbents must be able to use independent judgment in the application and/or choice of procedures in determining the priority of workload. Work is subject to cross-checking and/or general review. This is not a remote-work position, all work will be performed in-person on site. This job posting is to create a merged eligibility list from which any future Sheriff's Technical Assistant 2 positions in the Spokane County Sheriff's Office will be filled.

Requirements

Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED.
Earned at least 30 semester hours or 45 credit hours from an accredited college or university
Obtained an equivalent to at least two (2) years of full-time professional experience in general office, clerical, and/or customer service
Must keyboard accurately at 45 WPM.
Incumbent is required to undergo and successfully complete a full background investigation with the Spokane County Sheriff’s Office’s Background Investigation Unit prior to being hired by the Spokane County Sheriff’s Office.
Validated Typing Test: Applicants are welcome to apply prior to taking the typing test; however, a validated typing test with a net score of at least 45 WPM after adjustment for errors taken within the last 90 days MUST be submitted by the deadline.
Written Exam must be conducted in-person at the applicant's expense.

Nice To Haves

Six months to one (1) year of experience with Microsoft Office Suite preferred
Knowledge of modern office practices, procedures, and equipment
Knowledge of keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
Knowledge of simple accounting
Knowledge of legal terminology and procedures, business English, punctuation, and rules of grammar
Knowledge of basic computer programs, filing, sort/merge requirements, and spreadsheet possibilities
Skilled in modern office practices, procedures, and equipment
Skilled in keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
Skilled in simple accounting
Skilled in legal terminology and procedures, business English, punctuation, and rules of grammar
Skilled in basic computer programs, filing, sort/merge requirements, and spreadsheet possibilities
Ability to learn and operate various computer programs
Ability to design formats to present necessary information in an understandable form
Ability to keyboard accurately at a minimum of 45 words per minute
Ability to complete all requirements of the assigned position with a high degree of accuracy
Ability to learn to use law enforcement terminals
Ability to learn and retain complex policies and procedures
Ability to make mathematical computations with speed and accuracy
Ability to understand and execute oral and written instructions and to apply available guidelines to varied situations
Ability to multi-task in a fast-paced environment
Ability to adjust to flexible deadlines
Ability to establish and maintain effective working relationships with co-workers, supervisors, officials, and the public

Responsibilities

Maintain confidentiality of all information in the Spokane County Sheriff’s Office records and files.
Receive and transcribe reports from arresting officers, investigators, supervisors, suspects, prisoners, and witnesses, working with recordings, handwritten and/or oral reports, or notes and provide rough copies or final reports; type correspondence, reports, legal forms, documents, memos, and directives; proofread all work to ensure accuracy of grammar, spelling, etc. and make corrections, as necessary; transcribe statements and depositions verbatim from recordings from suspects, prisoners, and witnesses; must be able to testify in court as to the accuracy of said transcription.
Create, update, and maintain all specialized records and files; archive files and perform records retention duties, as required.
Answer multi-line phones; handle public inquires; perform duties as receptionist, handling telephone and counter work, as required.
Draft reports, compile statistical data, create surveys, and monitor project performance, as requested.
Order and maintain supplies; inventory other items as needed.
Use various computer programs; record, search, print, correct, and design spreadsheets and programs; create new forms and/or files as needed.
Take fingerprints using Livescan machine and software program; ability to take inked palm prints on a variety of different types of employment applicants, licenses, juvenile arrests, and sex offender registrations; receive fingerprint results (Global Subject Search) and upload the fingerprint clearance form to current background software.
Capture photographs using video system; correct and maintain criminal history and identification information found in the Law Enforcement Records Management System (LERMS); build or fix identification records in LERMS.
Log and bill Washington State Patrol for sex offender registrations.
Conduct 10-print fingerprint comparisons; take DNA samples of individuals as ordered by the courts.
Collect and route employee/office incoming mail; process outgoing mail.
Maintain attendance records.
Assist recruiters as assigned, calling applicants; sending emails, updating recruiting videos, creating reports and data entry; notify applicants regarding updates on the background investigation process.
Assist with coordination of training and personnel events; assist the Personnel Coordinator and support the Background Investigations Unit, as needed; enter applicant into background investigation software and upload associated documents; update applicant files in current background software as new information becomes available; conduct criminal history and court records checks; maintain Background Investigations Unit statistics; update monthly reports and send to supervisor.
Perform other duties as assigned.