Shared Services Administrator

USG Corporation • Otsego, MI

3d • Onsite

About The Position

1. Provide general administrative support to manufacturing plant activities, including, but not limited to, filing, data entry, taking meeting notes, auditing documentation, updating general mill information, distributing mail, etc.
2. Assist in LSS initiatives and clerical work.
3. Support safety projects and data entry.
4. Execute employee engagement event planning, preparing, setup, and takedown.
5. Perform data entry for quarterly incentive activities.
6. Track employee meeting attendance and training.
7. Assist in scheduling and sending out meeting invites (orientation meetings, reviews, safety meetings, etc.).
8. Assist in preparing monthly safety packets.
9. Prepare interview packets, new hire paperwork and onboarding books.
10. Track and file policy updates and signoffs.
11. Assist with plant communication, including AppSpace uploads, SharePoint monitoring, Weekly HR updates, etc.
12. Support month-end closing or payroll activities as needed.
13. Assist and cross train for various office functions/tasks as needed.
14. Typical hours are 7:30am-4:00pm Monday-Friday with required additional hours to meet time sensitive goals.

Requirements

• Associates degree or 3-5 years of experience in a similar role. Exposure to workplace safety administration and basic HR knowledge required.
• Detail oriented in the generation and maintenance of records, filing systems, etc.
• Well-developed organizational skills with the ability to prioritize, plan and execute multiple tasks.
• Outstanding people skills and the ability to build rapport within a diverse workforce environment.
• Self-starter with the ability to manage own time efficiently and productively.
• Adaptable to new, different, or changing circumstances. Able to stay calm when confronted with high emotions.
• Strong interpersonal and communication skills. Excellent verbal and written communications skills.
• Able to maintain a high level of confidentiality when handling sensitive information.
• Proficient in Microsoft Office software and possesses aptitude to learn new computer applications as required.
• Must maintain consistent and predictable attendance. No significant performance/ attendance infractions within the last 12 months.

Nice To Haves

• Oracle experience is a plus.

Responsibilities

• Provide general administrative support to manufacturing plant activities, including, but not limited to, filing, data entry, taking meeting notes, auditing documentation, updating general mill information, distributing mail, etc.
• Assist in LSS initiatives and clerical work.
• Support safety projects and data entry.
• Execute employee engagement event planning, preparing, setup, and takedown.
• Perform data entry for quarterly incentive activities.
• Track employee meeting attendance and training.
• Assist in scheduling and sending out meeting invites (orientation meetings, reviews, safety meetings, etc.).
• Assist in preparing monthly safety packets.
• Prepare interview packets, new hire paperwork and onboarding books.
• Track and file policy updates and signoffs.
• Assist with plant communication, including AppSpace uploads, SharePoint monitoring, Weekly HR updates, etc.
• Support month-end closing or payroll activities as needed.
• Assist and cross train for various office functions/tasks as needed.

Benefits

• USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage.
• The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.
• Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan.
• Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few.
• USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity.
• USG also provides employees with paid time off and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree