Settlement Officer

Surety Family of Companies•Marlton, NJ

6d•$60,000 - $70,000

About The Position

The role of the Settlement Officer is to assist the Branch Manager with settlements. Specific duties may include: assist in the development of staff, audit files for compliance, prepare files for closing, ensure all items necessary to satisfy requirements are received, prepare the Closing Disclosure Form (CDF) according to lender and/or buyer/seller instructions, prepare affidavits, prepare necessary title company disclosures, balance and disburse the file, conduct closings ( or coordinate with signing agent ), audit the closed package and deliver to parties, confirm all payments are made, satisfy any post-closing issues, and any other duties assigned to him or her by the Branch Manager. Maintains compliance with Surety Title Company, LLC policies and procedures in accordance with governing laws, regulations, regulatory agencies and company standards. Demonstrates on a consistent basis individual and team behavior that supports the culture of Surety Title Company, LLC. The essential duties and responsibilities of the Senior Settlement Officer may include but are not limited to the following: Establish and maintain positive internal and external customer relationships by providing exceptional customer service and professional communication. Process residential settlements, generally involving purchase, cash, refinance, Equity Loans, Lot Closing, or new loan transactions. Ensure that each settlement is properly completed and its contents filed in accordance with standardized procedures. Duties include but are not limited to: Prepare Closing Disclosure Form, ALTA Settlement Statement or HUD-1 Settlement Statement for closing. Obtain approval for Closing Disclosure Form, ALTA Settlement Statement or HUD-1 Settlement Statement from all parties. Review and Prepare File for Closing, confirming all closing conditions are met. Including ensuring that all terms and conditions of the purchase and sale agreement are in compliance Perform the closing with all parties present, to include document notarization Process the accurate and timely disbursement of funds Prepare the documents for recording Ensure the timely deposit of funds collected Organize paperwork for delivery to lender and archiving Travel to requested settlement locations for closing Properly document notes in every file Properly scan all documents to file Ensure all outstanding checks are timely followed up and managed Ensure all escrowed funds are timely followed up and managed Assist with any department post-closing activities that may be required Provide training to new hires Performs any other duties as requested

Requirements

High School Diploma/GED required
At least four years of HUD-1 and CDF Settlement Statement Preparation experience while working at a title company.
At least 1-2 years’ previous supervisory experience
NJ Title License required
Notary Public is required
Ability to read, analyze, and interpret general business documents.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone.
Ability to multi-
Ability to calculate payoffs, transfer taxes, mortgage taxes,
High Standard of organization and attention to
Ability to work under stress with time

Nice To Haves

Pennsylvania and New Jersey closing experience preferred.
Experience Purchase, Reverse Mortgage, REO Closings (Deed in Lieu, Short Sales) preferred

Responsibilities

Assist the Branch Manager with settlements
Assist in the development of staff
Audit files for compliance
Prepare files for closing
Ensure all items necessary to satisfy requirements are received
Prepare the Closing Disclosure Form (CDF) according to lender and/or buyer/seller instructions
Prepare affidavits
Prepare necessary title company disclosures
Balance and disburse the file
Conduct closings ( or coordinate with signing agent )
Audit the closed package and deliver to parties
Confirm all payments are made
Satisfy any post-closing issues
Establish and maintain positive internal and external customer relationships by providing exceptional customer service and professional communication.
Process residential settlements, generally involving purchase, cash, refinance, Equity Loans, Lot Closing, or new loan transactions.
Ensure that each settlement is properly completed and its contents filed in accordance with standardized procedures.
Prepare Closing Disclosure Form, ALTA Settlement Statement or HUD-1 Settlement Statement for closing.
Obtain approval for Closing Disclosure Form, ALTA Settlement Statement or HUD-1 Settlement Statement from all parties.
Review and Prepare File for Closing, confirming all closing conditions are met. Including ensuring that all terms and conditions of the purchase and sale agreement are in compliance
Perform the closing with all parties present, to include document notarization
Process the accurate and timely disbursement of funds
Prepare the documents for recording
Ensure the timely deposit of funds collected
Organize paperwork for delivery to lender and archiving
Travel to requested settlement locations for closing
Properly document notes in every file
Properly scan all documents to file
Ensure all outstanding checks are timely followed up and managed
Ensure all escrowed funds are timely followed up and managed
Assist with any department post-closing activities that may be required
Provide training to new hires