Administrative Assistant (Mechanical co exp preferred)

Tlingit Haida Tribal Business Corporation • Tucson, AZ

78d • $20 - $22 • Onsite

About The Position

This position is responsible for managing incoming customer service requests by documenting details and assigning work orders to the appropriate service crews. Serves as the maintenance service order coordinator to dispatch work.

Requirements

• One (1) year of relevant experience in a dispatch or similar customer service center position.
• Must be able to travel to different site locations (Tucson/Yuma) to provide in-person support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with work order systems such as Maximo preferred.
• Effective written and verbal communication skills.
• Must be able to satisfactorily complete a Tier 1 Public Trust background check, if required for the position.
• Must be able to maintain the ability to access the government worksite.
• Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Nice To Haves

• Prior experience administering personnel security requirements in a government setting preferred.
• experience with work order systems such as Maximo preferred.

Responsibilities

• Receives, records, and distributes work orders to service crews based on customer requests.
• Records customer information, including name, address, items requiring repair, and services requested.
• Prepares work orders and assigns them to the appropriate service crew.
• Schedules service calls and dispatches service crews accordingly.
• Contacts customers by phone or in writing to ensure satisfactory service performance.
• Maintains accurate records of service calls and work orders.
• Dispatches orders and relays messages or special instructions to mobile crews and other departments using radio or cellular communication equipment.
• Assists the Project Manager with calls or writing to the customer to ensure satisfactory performance of service.
• Keeps record of service calls and closes out work orders in the government database.
• Oversee the project’s security program by coordinating CBP background investigations (BIs) with the government security office.
• Adhere to company policies, procedures, and safety regulations.
• Perform other duties as assigned.

Benefits

• We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being.
• For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed