Administrative Assistant (Bilingual Preferred)
About The Position
As an Administrative Assistant at Acelero Learning, you will play a vital role in supporting the daily operations of our Early Head Start program by providing high-quality administrative and clerical support to the Center Director and site leadership. This position is essential to ensuring smooth center operations, effective communication, and organized systems that allow educators and program leaders to focus on delivering exceptional services to children and families. You’ll serve as a key point of contact for families, staff, and visitors, while maintaining confidentiality, accuracy, and professionalism in all administrative functions. If you are detail-oriented, organized, and thrive in a fast-paced, mission-driven environment, this role offers a meaningful opportunity to make an impact behind the scenes.
Requirements
- High School Diploma or equivalent required; AA/AS in Business or related field preferred
- Prior experience in office administration or clerical support
- Professional demeanor and strong customer service skills
- Strong verbal and written communication abilities
- Demonstrated computer proficiency, including Google Workspace, basic data management systems, and internet navigation
- Ability to work independently, manage priorities, and meet deadlines
- Ability to interact effectively with individuals from diverse backgrounds
- Honest, dependable, and detail-oriented work style
- Bilingual Spanish preferred
- Valid driver’s license, reliable transportation, and ability to travel up to 10% as needed
- Ability to pass required physical examination and background checks
- Ability to sit for extended periods with occasional standing, bending, and reaching
- Ability to engage in repetitive hand and wrist movements (typing, writing)
- Ability to lift, carry, push, or pull up to 10 pounds
- Ability to work at close visual range for data entry, document preparation, and computer use
Responsibilities
- Provide daily clerical and administrative support to the Center Director and program staff
- Greet and assist families, visitors, and stakeholders in a professional and welcoming manner
- Serve as a primary point of contact for parent inquiries and general office communication
- Design, draft, edit, and distribute correspondence, reports, forms, memos, and other documents
- Perform accurate data entry for ongoing and special projects, including database maintenance
- Manage office inventory, supplies, mail systems, and postal needs
- Coordinate record keeping, reporting, and document organization in compliance with program requirements
- Compile, edit, and distribute materials for newsletters and center communications
- Maintain confidentiality of records, correspondence, meetings, and discussions
- Prepare agendas, attend meetings, and produce timely and accurate meeting minutes
- Support fiscal and operational processes as assigned
- Develop and maintain organized systems to ensure information is accessible to staff
- Prioritize and manage multiple projects simultaneously while meeting deadlines
- Provide clerical support to additional administrative staff as needed
- Manage Pre-K counts database with accuracy and integrity
- Communicate information clearly through written and verbal correspondence
- Participate in assigned meetings, training, and program events
Benefits
- Medical, Dental, and Vision Insurance
- Health Savings Account (HSA) with employer contributions
- Flexible Spending Accounts (FSA)
- 401(k) Retirement Plan with company match
- Short- and Long-Term Disability & Basic Life Insurance
- Professional Development Reimbursements
- Employee Assistance Program (EAP)
- Wellness programs and employee discount perks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
