Service Administrator

BAY CITY EQUIPMENT INDUSTRIES INC • Poway, CA

6d • $23 - $27 • Hybrid

About The Position

Service Administrators (Billing Specialists) are the link between the service department and our customers, creating invoices based on the work our team performs.

Requirements

• High school diploma, GED, or equivalent combination of education and experience
• Prefer 1 year of previous administrative and invoicing experience in an industry related to field service work
• Excellent employee/customer relations and written/verbal communication skills
• Ability to read reports, interpret data and effect change that will positively impact the business
• Meticulous attention to detail; ability to detect errors and inconsistencies
• Knowledge of legal requirements pertaining to relevant contracts
• Excellent critical thinking and decision-making abilities
• Ability to effectively present information and respond to questions from groups of managers, customers, and the public
• Ability to prioritize and multi-task based on current and projected workload
• Ability to meet deadlines and make critical decisions in a fast-paced, dynamic environment
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Proficient with computers and MS Office (Word, Excel, etc.)
• Flexible Team Player
• Candidates must be authorized to work in the U.S.
• All prospective employees will be subject to our pre-employment background screening process following acceptance of a job offer, including criminal background check, driving records, as well as education and work experience verification, depending on the position.
• We are a drug free workplace; drug and alcohol testing will be conducted as part of the post-employment offer process.
• This company is an equal employment opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, Veteran status or other status protected by law.

Responsibilities

• Invoice maintenance, repair, start-up, and fuel deliveries for contract and noncontract customers
• Ensure all costs are posted and that customers are billed correctly
• Process invoices credits and rebills
• Handle customer invoice disputes and give information to appropriate service manager
• Help direct other departments for achieving company month end goals
• Review prior day’s open jobs and complete pending tasks.
• As part of a larger back up team, answer main phone line as back up to reception, during breaks and lunches
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED