Senior Trust Real Estate Administrator

BMO • Los Angeles, CA

4d

About The Position

Manages the properties in the physical asset portfolio to ensure that investment objectives are met. Delivers specific operational processes and programs for the physical properties. Provides expertise on property management. Develops solutions and makes recommendations based on an understanding of the business strategy and stakeholder needs. Identifies, recommends and implements property-level value enhancement to maximize property value and returns with revenue enhancing and cost reduction strategies. Provides advice and guidance to assigned business/group on implementation of solutions. Assesses current and future facility needs and develops solutions for physical growth and/or reorganization, including planning strategies, budgeting and cost implications and implementation of remedial budgeting strategies. Recommends and implements solutions based on analysis of issues and implications for the business. Identifies emerging issues and trends to inform decision-making. Conducts independent analysis and assessment to resolve strategic issues. Supports the execution of strategic initiatives in collaboration with internal and external stakeholders. Helps determine business priorities and best sequence for execution of business/group strategy. Conducts independent analysis and assessment to resolve strategic issues. Builds effective relationships with internal/external stakeholders and ensures alignment. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Designs and produces regular and ad-hoc reports, and dashboards. Manages databases and provides support for analysis, forecasting and/or data visualization, ensuring adherence with data governance standards. Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives. Leads or participates in defining the communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels. Provides input into the planning and implementation of operational programs. Executes work to deliver timely, accurate, and efficient service. Coordinates budgets and reporting to track actual results vs budget. Manages ongoing property administration activities including minor site projects, maintenance and repairs, negotiations of service contracts, and observe contracts to ensure obligations and deliverables are met. Ensures efficient, cost effective operation, maintenance and repair of the assigned portfolio. Identifies daily operational requirements and implements services. Manages contracts by checking the performance of contract support services such as janitorial, waste management, pest management, HVAC management, security and safety services for sites. Provides high level of customer service to all tenants. Ensures execution of asset plans both from an operational and capital point of view to ensure efficient, cost effective operation, maintenance and repair of the portfolio. Assists with budget development and monitors monthly expenses to ensure budget compliance. Regularly reviews all service contracts to ensure obligations and deliverables are met by the contractors and that the contracts provide the services required at an appropriate cost. Participates in the design, development, implementation, and management of core business processes. Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus. Provides specialized consulting, analytical and technical support. Exercises judgment to identify, diagnose, and solve problems within given rules. Works independently and regularly handles non-routine situations. Broader work or accountabilities may be assigned as needed.

Requirements

• Typically between 5 - 7 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
• Ability to identify areas for efficiencies and process improvements.
• Deep knowledge and technical proficiency gained through extensive education and business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.
• Data driven decision making - In-depth.

Responsibilities

• Manages the properties in the physical asset portfolio to ensure that investment objectives are met.
• Delivers specific operational processes and programs for the physical properties.
• Provides expertise on property management.
• Develops solutions and makes recommendations based on an understanding of the business strategy and stakeholder needs.
• Identifies, recommends and implements property-level value enhancement to maximize property value and returns with revenue enhancing and cost reduction strategies.
• Provides advice and guidance to assigned business/group on implementation of solutions.
• Assesses current and future facility needs and develops solutions for physical growth and/or reorganization, including planning strategies, budgeting and cost implications and implementation of remedial budgeting strategies.
• Recommends and implements solutions based on analysis of issues and implications for the business.
• Identifies emerging issues and trends to inform decision-making.
• Conducts independent analysis and assessment to resolve strategic issues.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Helps determine business priorities and best sequence for execution of business/group strategy.
• Conducts independent analysis and assessment to resolve strategic issues.
• Builds effective relationships with internal/external stakeholders and ensures alignment.
• Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
• Designs and produces regular and ad-hoc reports, and dashboards.
• Manages databases and provides support for analysis, forecasting and/or data visualization, ensuring adherence with data governance standards.
• Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.
• Leads or participates in defining the communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels.
• Provides input into the planning and implementation of operational programs.
• Executes work to deliver timely, accurate, and efficient service.
• Coordinates budgets and reporting to track actual results vs budget.
• Manages ongoing property administration activities including minor site projects, maintenance and repairs, negotiations of service contracts, and observe contracts to ensure obligations and deliverables are met.
• Ensures efficient, cost effective operation, maintenance and repair of the assigned portfolio.
• Identifies daily operational requirements and implements services.
• Manages contracts by checking the performance of contract support services such as janitorial, waste management, pest management, HVAC management, security and safety services for sites.
• Provides high level of customer service to all tenants.
• Ensures execution of asset plans both from an operational and capital point of view to ensure efficient, cost effective operation, maintenance and repair of the portfolio.
• Assists with budget development and monitors monthly expenses to ensure budget compliance.
• Regularly reviews all service contracts to ensure obligations and deliverables are met by the contractors and that the contracts provide the services required at an appropriate cost.
• Participates in the design, development, implementation, and management of core business processes.
• Provides specialized consulting, analytical and technical support.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works independently and regularly handles non-routine situations.

Benefits

• BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.
• To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees