Real Estate Administrator

Healthpeak Properties, Inc.•Louisville, KY

42d•Onsite

About The Position

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country. Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and or taking and delivering messages Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. Maintain property contact list, inventory of office supplies and property staff directory Monitor outside vendors for compliance of contracts and certificates of insurance Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting Organize and code invoices Compile, review and produce Tenant Billings and other miscellaneous charges Provide management team with aged delinquency reports and send delinquency letters Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week

Requirements

Must have a minimum high school education or GED. Associate’s or Bachelor’s degree preferred
Previous exposure to commercial property management, or related experience
Experience with Yardi software, preferred
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases, preferred
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently

Nice To Haves

Associate’s or Bachelor’s degree preferred
Experience with Yardi software, preferred
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases, preferred

Responsibilities

Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and or taking and delivering messages
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
Maintain property contact list, inventory of office supplies and property staff directory
Monitor outside vendors for compliance of contracts and certificates of insurance
Assist with preparing and administering service agreements
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting
Organize and code invoices
Compile, review and produce Tenant Billings and other miscellaneous charges
Provide management team with aged delinquency reports and send delinquency letters
Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week