SENIOR STAFF COORDINATOR, Sargent College, Administration

Boston University•Boston, MA

11d

About The Position

Boston University Sargent College of Health and Rehabilitation Sciences is one of the country’s leading schools of health and rehabilitation sciences. Home to more than 1,300 undergraduate and 600+ graduate students, Sargent College combines outstanding faculty and cutting-edge research to provide superb education and clinical experiences. The college has more than 25 on-campus research facilities, clinical centers, and labs. It offers top-ranked degree programs in occupational therapy, physical therapy, speech, language and hearing sciences, health science, human physiology, behavior and health, and nutrition. The Sr. Staff Coordinator will provide administrative support to the Research Administration team including all aspects of grant administration, such as budget management, lab purchasing, proposal submissions, and post-award paperwork. The role reports to the Director of Research Administration at Sargent College, and provides administrative support for a complex, diverse grant portfolio for the college totaling $18 million annually. This is an excellent opportunity to get exposure and training managing federal, state, industry and foundation sponsored grants administration at a large research institution. The coordinator will be responsible for post-award grant administration and financial accounting. Responsibilities include monitoring and tracking budgets, processing purchase requisitions, making financial projections for progress reports, applying university policies for purchase of scientific equipment and supplies, assisting with any outreach efforts to subcontractors, assisting in conference registration and travel payments, reimbursements and reconciling payroll expenses. Further post-award responsibilities include monitoring the budget, reconciling expenses, monitoring of subawards, and placing lab orders in a fast-paced environment. The coordinator will serve as the liaison for suppliers and lab personnel of sponsored program purchases. This is an excellent professional opportunity for someone who has ambitions to work in clinical and research settings at one of the premier health sciences colleges in the country, with opportunities to connect with researchers and faculty in the fields of rehabilitation and health sciences, where professional development is strongly encouraged and well supported via Boston University’s excellent benefits package, including but not limited to tuition remission benefits. To learn more about the many benefits the university provides, including generous paid time off, health coverage, retirement contributions, and tuition remission, and apply to join our flexible, supportive team, please apply via the BU human resources website.

Requirements

Bachelor's degree preferred
1-3 years of administrative experience, preferably in a financial setting
Strong organizational, communication, interpersonal, and problem-solving skills
Comfortable with learning and troubleshooting new software systems
Able to work independently and accurately with high attention to detail
Prior experience using Microsoft Excel
Must be highly organized, detail-oriented, time and deadline-sensitive, and able to perform using tact and discretion in a deadline-oriented environment

Responsibilities

post-award grant administration
financial accounting
monitoring and tracking budgets
processing purchase requisitions
making financial projections for progress reports
applying university policies for purchase of scientific equipment and supplies
assisting with any outreach efforts to subcontractors
assisting in conference registration and travel payments, reimbursements
reconciling payroll expenses
monitoring the budget
reconciling expenses
monitoring of subawards
placing lab orders
serve as the liaison for suppliers and lab personnel of sponsored program purchases