Senior Specialist Proposal Management

Exyte GmbH•Chandler, AZ

1d•Remote

About The Position

The Senior Specialist Proposal Management is responsible for submitting and managing bids process related to the Advanced Technology Facilities (ATF) division of the Regional Business Units. The Specialist Proposal Management provides effective leadership and coordination of the bid process, managing internal and external contributors and specialists to deliver consistent bids which meets the Clients’ requirements and aspirations while embracing Exyte’s values and policies. He or she leads, contributes, and supports the contributing teams to ensure the Proposals are submitted on time and meets all bid requirements (RFQ, RFP, or unformal Clients’ Requirements). Position can be based out of our Chandler, AZ office or remote.

Requirements

Experienced in the Engineering and Construction industry
Minimum 7 years in a leading role in Proposal management. Advanced Technology Facilities is preferred.
Strong capability with MS Office applications (Word, PowerPoint, Excel)
Ability to work under pressure with a systematic approach and high attention to detail.
Excellent interpersonal, communication skills; ability to fully engage and network with internal and external stakeholders.
Excellent time management and multi-tasking skills
Bachelor’s degree in Marketing, Business Administration, English, Journalism, Communications, or related field required
Excellent writing and editing skills
Must be able work flexible hours as needed or required by project or proposal deadlines
Must be able to work independently and as part of a team

Nice To Haves

InDesign experience preferred
Familiarity with Salesforce and working in a Sharepoint environment preferred

Responsibilities

Provide support in collaboration and alignment with assigned Business Acquisition Leader, Opportunity Manager and Engineering & Design in the development of Proposals, Presentations, Qualifications and related documentation.
Supports the company's strategy to win the tender.
Prepares responsibility/outline matrices and schedules for the development of proposals and presentations in collaboration with assigned Opportunity Director/Manager and/or Proposal Manager.
Assist in coordinating the bid process, ensuring all internal or external contributors and specialists (architects, engineers, construction planners and commercial teams) understand the expectations and their responsibilities.
Supports the production, editing, formatting, proof reading and publication of submission documents including executive summaries, project scope and timeline, proposed solution(s) and methodologies, price, references, contract terms and conditions.
Ensures that client deliverables are completed and submitted by deadline.
Collaborates with other Regional Proposals Managers in: Promoting best bidding practice across the ATF Business Units.
Editing, maintaining, and sharing boilerplate materials to demonstrate consistency and global capabilities across the ATF Business Units.
Prepare and maintain sales qualification materials and supporting information in designated information management tools (Sharepoint).
Ensure adherence to standards and templates to present a consistent appearance/style in compliance with our corporate branding.
May provide graphics and desktop publishing support.
Actively pursues ongoing self-improvement and learning opportunities to expand industry and technical knowledge.
Other duties as assigned