Senior Secretary

GBMC HealthCare • Towson, MD

19h • $17 - $26 • Onsite

About The Position

Under general supervision, performs secretarial and administrative support for assigned area. Education High School, GED, or equivalent; completion of a course in touch typing to enable accurate typing of at least 40 wpm. Experience Three (3) years experience (Additional education beyond high school may be substituted for experience). Skills General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar and arithmetic. Skill in using a variety of office software applications, such as word processing, spreadsheets, presentation packages, and database applications to produce documents. Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing. Skill in proofing office correspondence, forms, and other work product for typographical errors, spelling, grammar, and punctuation. Skill in performing basic arithmetic calculations. Skill in accurate alphabetical and numeric filing. Principal Duties and Responsibilities Answers phones and greets visitors; screens calls and announces visitors, ensuring timely and customer-focused service. Schedules appointments for a variety of departmental personnel and/or patients/customers, using manual and/or electronic scheduling systems. Types and formats a variety of documents such as letters, memoranda, reports, meeting minutes, and forms from rough drafts, using a variety of software applications, and proofreads work product for typographical errors, spelling, grammar, and punctuation. Opens, sorts, and distributes incoming mail and prepares outgoing mail. Sets up and maintains the organization of the office record keeping systems, and enters, updates, and retrieves information stored in files and databases. Performs a variety of clerical tasks in support of office operations such as running errands, performing copy work and assembling documents, ordering supplies, and preparing bulk mailings. Gathers materials, obtains documents and background information for reports and other purposes in accordance with specific instructions. Ensures confidentiality of information. Assists in preparing and administering office accounts and records, and posts information accurately to records, logs, accounts, or ledgers, according to established procedures. Oncology Support Only Assists in the coordination of the Cancer Resource Center (i.e. maintains up to date materials; triages referrals). Assists in organizing cancer support groups (i.e. registration, meeting rooms, flyers, correspondence with speakers and facilitators). Assists with coordinating transportation for patients coming to GBMC for cancer treatment. Assists with clerical work related to helping patients obtain financial assistance from appropriate resources. All roles must demonstrate GBMC Values: Respect I will treat everyone with courtesy. I will foster a healing environment. Treats others with fairness, kindness, and respect for personal dignity and privacy Listens and responds appropriately to others’ needs, feelings, and capabilities Excellence I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others. Meets and/or exceeds customer expectations Actively pursues learning and self-development Pays attention to detail; follows through Accountability I will be professional in the way I act, look and speak. I will take ownership to solve problems. Sets a positive, professional example for others Takes ownership of problems and does what is needed to solve them Appropriately plans and utilizes required resources for various job duties Reports to work regularly and on time Teamwork I will be engaged and collaborative. I will keep people informed. Works cooperatively and collaboratively with others for the success of the team Addresses and resolves conflict in a positive way Seeks out the ideas of others to reach the best solutions Acknowledges and celebrates the contribution of others Ethical Behavior I will always act with honesty and integrity. I will protect the patient. Demonstrates honesty, integrity and good judgment Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers Results I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals. Embraces change and improvement in the work environment Continuously seeks to improve the quality of products/services Displays flexibility in dealing with new situations or obstacles Achieves results on time by focusing on priorities and manages time efficiently Pay Range $16.85 - $25.59 Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs. Equal Employment Opportunity GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law. Situated in scenic Towson, GBMC represents more than just a hospital; it's a legacy of over 60 years in premier healthcare. Our beautiful suburban campus is home to a facility with over 250 beds, 23,000 admissions, and 52,000 emergency room visits each year. GBMC is currently seeking talented, compassionate employees to support patients of the communities we serve. GBMC has also been named “best place to work!” At GBMC Health Partners, we don't just provide comprehensive medical care – we build lasting relationships. When it comes to the care of our patients, for us, it's personal. Whether you’re a physician leading proactive health strategies, a nurse practitioner providing care, or a medical assistant ensuring seamless operations, your role here is pivotal. At Gilchrist, we transcend traditional hospice care. Every individual's journey is unique, and we pride ourselves on being there, every step of the way. For over three decades, Gilchrist has stood as a pillar of compassion and dedication as Maryland's premier nonprofit provider for serious illness and end-of-life care. We are more than just a hospice; we are a life-affirming promise ensuring every moment is lived to its fullest. Hospice of Washington County (HWC), situated in Hagerstown, MD, is the only licensed provider for hospice care within Washington County. Our team of committed professionals understands the importance of ensuring that every individual is able to LIVE their life to the fullest. The focus is on caring for the individual, not the cure. Hospice focuses on helping a person live; making the most of each minute, hour, day, week and month they may have during the final season of life. It is about allowing self-determined life closure; individuals remain the decisions makers of how they will spend their precious days, weeks, and months. Hospice focuses on quality of life, not quantity. We provide hospice care wherever the individual designates as their home. That can be in a private residence, nursing home, or assisted living facility. Hospice care is available to patients of any age, religion, race, or illness. Hospice care is covered under Medicare, Medicaid, most private insurance plans.

Requirements

• High School, GED, or equivalent; completion of a course in touch typing to enable accurate typing of at least 40 wpm.
• Three (3) years experience (Additional education beyond high school may be substituted for experience).
• General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar and arithmetic.
• Skill in using a variety of office software applications, such as word processing, spreadsheets, presentation packages, and database applications to produce documents.
• Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing.
• Skill in proofing office correspondence, forms, and other work product for typographical errors, spelling, grammar, and punctuation.
• Skill in performing basic arithmetic calculations.
• Skill in accurate alphabetical and numeric filing.

Responsibilities

• Answers phones and greets visitors; screens calls and announces visitors, ensuring timely and customer-focused service.
• Schedules appointments for a variety of departmental personnel and/or patients/customers, using manual and/or electronic scheduling systems.
• Types and formats a variety of documents such as letters, memoranda, reports, meeting minutes, and forms from rough drafts, using a variety of software applications, and proofreads work product for typographical errors, spelling, grammar, and punctuation.
• Opens, sorts, and distributes incoming mail and prepares outgoing mail.
• Sets up and maintains the organization of the office record keeping systems, and enters, updates, and retrieves information stored in files and databases.
• Performs a variety of clerical tasks in support of office operations such as running errands, performing copy work and assembling documents, ordering supplies, and preparing bulk mailings.
• Gathers materials, obtains documents and background information for reports and other purposes in accordance with specific instructions.
• Ensures confidentiality of information.
• Assists in preparing and administering office accounts and records, and posts information accurately to records, logs, accounts, or ledgers, according to established procedures.
• Assists in the coordination of the Cancer Resource Center (i.e. maintains up to date materials; triages referrals).
• Assists in organizing cancer support groups (i.e. registration, meeting rooms, flyers, correspondence with speakers and facilitators).
• Assists with coordinating transportation for patients coming to GBMC for cancer treatment.
• Assists with clerical work related to helping patients obtain financial assistance from appropriate resources.

Benefits

• Competitive salary and generous paid time off
• Free parking
• Monthly MTA bus pass subsidy-85% paid by GBMC "if applicable"
• Company subsidized onsite fitness and wellness center "if applicable"
• Pre-paid tuition to pursue professional development, additional certifications, and degree programs
• Comprehensive health, dental, and vision coverage
• 401 (a) and 403 (b) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees