Secretary

Datrose•New York, NY

About The Position

Receptionists/Secretaries Our client is seeking a Secretary for a temporary position (W2 Only) in New York, NY. This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at www.datrose.com/careers . Veterans are encouraged to apply. Position Details: Duration: 6 months Hours : 9am-5pm What to Expect: Following are some of the major duties: Maintain staff itineraries, agendas, sign-in sheets & staffing grids. Assist in orienting new staff Manage the use of conference rooms Follow timeline to organize recruitment packets, communicate with candidates, send/receive/organize related paperwork Coordinate with interview team lead to set up interviews, prepare and distribute interview packets Work with District Office Manager to send all final paperwork to HR Track and respond to requests for information, ie. subpoenas, record requests from Quality Assurance, Social Security Administration (OTDA), etc. Locate cases and retrieve information within the requested time frame Send reminders to Supervisors regarding: Performance Evaluations Due/Submissions to HR, check for completion and place a copy in local personnel file. Pull lists and reports as requested and distribute them to designated staff. This includes Power BI reports and other utilization reports. Schedule and serve as host for virtual meetings utilizing Zoom and TEAMS communication platforms. Maintain district office lists and distribute them to staff. Lists include: Office Phone List, Emergency Phone Tree, Staff Contact List. Arrange travel accommodation and prepare travel reports for District Office Manager. Assist Staff with expense reports in the Statewide Financial System. Qualifications for Success: This position requires experience typing and utilizing Microsoft Word and Outlook as well as having good communication skills, especially verba Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors. Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

Requirements

This position requires experience typing and utilizing Microsoft Word and Outlook as well as having good communication skills, especially verba

Responsibilities

Maintain staff itineraries, agendas, sign-in sheets & staffing grids.
Assist in orienting new staff
Manage the use of conference rooms
Follow timeline to organize recruitment packets, communicate with candidates, send/receive/organize related paperwork
Coordinate with interview team lead to set up interviews, prepare and distribute interview packets
Work with District Office Manager to send all final paperwork to HR
Track and respond to requests for information, ie. subpoenas, record requests from Quality Assurance, Social Security Administration (OTDA), etc.
Locate cases and retrieve information within the requested time frame
Send reminders to Supervisors regarding: Performance Evaluations Due/Submissions to HR, check for completion and place a copy in local personnel file.
Pull lists and reports as requested and distribute them to designated staff. This includes Power BI reports and other utilization reports.
Schedule and serve as host for virtual meetings utilizing Zoom and TEAMS communication platforms.
Maintain district office lists and distribute them to staff. Lists include: Office Phone List, Emergency Phone Tree, Staff Contact List.
Arrange travel accommodation and prepare travel reports for District Office Manager.
Assist Staff with expense reports in the Statewide Financial System.