Senior Secretary

Delta State University•Cleveland, MS

37d

About The Position

The Senior Secretary assists in managing the academic department of Commercial Aviation in a proficient, professional, and effective manner on a day-to-day basis. Duties include but are not limited to maintaining confidential office files on students and personnel. Coordinating with faculty and advisors for student advising. Submitting bi-weekly payroll for flight instructors and related staff. Maintaining division budgets and records, coordinating purchases for flight operations and the campus office, preparing and tracking travel requests. Ensuring campus office is adequately staffed during all operational hours, scheduling events, supervising student workers, and facilitating tours for prospective students. Coordinating with custodial staff and Facilities Management for routine maintenance issues, greeting students, faculty, staff and other visitors, responding to emails, and answering the phone. Submitting documentation and other workflow requests as needed. This position also services as the coordinator of the Professional Service Industries (PSI) testing center by serving as a registered administrator, ensuring adequate proctoring staffing, testing center equipment, and generating reports.

Requirements

High School degree or GED required
Proficiency in Microsoft Office software required.
Excellent oral and written communication skills and interpersonal skills required.
Attention to detail necessary.
Ability to prioritize tasks and handle multiple work request simultaneously.
Ability to adapt to the various needs of the division.

Nice To Haves

Bachelor's degree preferred.
Previous office experience preferred.
Professional or industry certification in Microsoft Office software.
Excellent oral and written communication skills and interpersonal skills required.
Ability to prioritize tasks and handle multiple work request simultaneously.
Ability to adapt to the various needs of the division.
Experience as a test proctor.

Responsibilities

Maintaining confidential office files on students and personnel.
Coordinating with faculty and advisors for student advising.
Submitting bi-weekly payroll for flight instructors and related staff.
Maintaining division budgets and records
Coordinating purchases for flight operations and the campus office
Preparing and tracking travel requests.
Ensuring campus office is adequately staffed during all operational hours
Scheduling events
Supervising student workers
Facilitating tours for prospective students.
Coordinating with custodial staff and Facilities Management for routine maintenance issues
Greeting students, faculty, staff and other visitors
Responding to emails
Answering the phone
Submitting documentation and other workflow requests as needed.
Services as the coordinator of the Professional Service Industries (PSI) testing center by serving as a registered administrator, ensuring adequate proctoring staffing, testing center equipment, and generating reports.