Senior Secretary

Texas A&M University System

6d•$10

About The Position

Works under general supervision and provides routine administrative support work. Responsibilities: -Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. -Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services. -Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. -Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. -Makes arrangements for meetings, appointments, conferences, and travel. -Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. -May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.

Requirements

High school diploma or equivalent combination of education and experience.
Two years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.

Responsibilities

Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
Composes correspondence, reports, publications, and presentations, including editing and proofreading.
Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
Receives, sorts, and routes mail and performs other mail services.
Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Posts information to agency records and modifies forms or records.
Verifies, processes, and reviews forms, reports, and other documents.
Makes arrangements for meetings, appointments, conferences, and travel.
Maintains office supplies and equipment.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
May serve as a liaison for departmental equipment and service contracts.
May participate in the hiring training, and supervision of student workers and other support staff.