SENIOR SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS

Los Angeles County (CA)•Los Angeles, CA

69d

About The Position

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Department of Mental Health is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III.Replies to both verbal and written communication.

Requirements

TRAINING AND EXPERIENCE: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II. OR - Two years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II.
You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
Typing Rate: 40 net words per minute.
Applicants must meet the requirements at time of filing.

Responsibilities

Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.
Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.
Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.
Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.
Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.
Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.
Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.
Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.
Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures.
Supervises lower-level clerical staff.