Senior Residency Program Coordinator - Anesthesiology Academic Group

Mount Sinai Health System•New York, NY

About The Position

The Senior Residency Program Coordinator oversees the planning and coordination of the operational and financial activities of the residency/fellowship program. Collaborates in the development of programs goals and objectives; provides sound guidance and advice on residency/fellowship program issues. Ensures compliance with current guidelines of the American Medical Association (AMA), Accreditation Council for Gradual Medical Education (ACGME) and applicable specialty boards. Coordinates the day-to-day operations of the departments residency program for residents and voluntary attendings. Under the guidance of the Residency/Fellowship Program Director, ensures timely submission of completed House staff appointment applications to the medical center. The incumbent maintains rotation schedules and grand round appointments for staff, as well as maintains accurate records of current and past residents.

Requirements

Bachelor’s degree or equivalent experience
5 years of experience in a medical and/or academic setting

Responsibilities

Oversees the residency/fellowship program daily activities; collaborates in the development and implementation of operational policies, procedures and standards.
Establishes and ensures residency program goals and objectives are accomplished.
Collaborates with the Residency/Fellowship Program Director in the development of the strategic planning of the residency program.
Organizes and prioritizes the daily activities of the residency/fellowship program staff; monitors work progress status and ensures compliance with deadlines.
Troubleshoots discrepancies and determines appropriate corrective actions to be taken.
Serves as contact person for the interpretation of policies, operational procedures and residency program guidelines.
Oversees the development and planning of the internal review process, recruitment, orientation and graduation activities.
Participates in the development of the residency/fellowship program academic and clinical requirements to ensure accreditation standards are maintained.
Analyzes and evaluates measurable objectives for the residency/fellowship program. Makes recommendations for program improvement.
Contribute to the professional development of residency coordinators at Mount Sinai through mentorship of junior coordinators and active participation in coordinators meetings organized by the GME Office
Coordinates all aspects of the resident/fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
Provides administrative oversight for all residency and fellowship programs and meets the secretarial needs of the programs as required. This includes, but is not limited to the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
Coordinates with House Staff Affairs and Human Resources to ensure completion of documents received from ERAS (Electronic Residency Application System) for appointment of house staff applicants. Follows up with applicant regarding missing credentials in order to expedite the processing of appointments, reappointments. Also monitors licensing requirements.
Implements all required modules of the New Innovations residency management software, to include the management and reporting of data as well as user training for program faculty and residents. Is also responsible for collecting demographic information and updating the American Medical Association (AMA) tracking system and maintaining complete demographic information in New Innovations.
Coordinates Orientation Day for new house staff inclusive of revisions to the Residency Training Program Manual, Security and Human Resources clearance, subscription forms and society membership applications etc. Serves as resource for all house staff personnel.
Notifies residents of orientation, rotation schedules, encompassing vacations, conferences and approved leaves of absence while ensuring compliance within current guidelines. Communicates conditions of house staff appointment to candidates at or before the time of interview. Assists in resolving problems and concerns.
Assists International applicants with J1 and H1 VISA and submits required documents to ECFMG, NYS Education department, International Personnel in Human Resources and House Staff Affairs.
Prepares resident/fellow schedules, which includes didactic lecture series, grand rounds and calendar of events. Corresponds with lecturers and coordinates lecture dates, topics and audiovisual needs.
Ensures compliance with departmental policies and procedures and also ensures compliance with all residency program requirements. This includes, but is not limited to submitting duty hour reports to the Compliance Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program.
Arranges for resident/fellow participation in activities within and outside the program, such as Core Curriculum, Chief Residents Retreat, research days, Morchand Center Clinical Skills Examination, and House Staff Council
Organizes rank order list meeting for the Resident Selection Committee and ensure accurate rank order list submission to the National Resident Matching Program (NRMP website).
Maintains and monitors records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training. Creates and edits departmental residency training manual.
Ensures current and complete data resident procedural experience, including those recorded in ACGME Case Logs and the New Innovations Procedure Logger module.
Collects a summative, competency-based evaluation and a list of all rotations completed from the previous program of any resident or fellow who transfers into the program, including those who complete one year of preliminary training before entering an advanced residency program. Provides these materials to the new program for any resident who transfers out of Mount Sinai.
Develops and maintains program letters of agreement for all required rotations at outside institutions.
Prepares for Internal Reviews of the program as directed by the GME Office.
Performs other related duties.