Anesthesiology Program Coordinator

Confluence Health

11h•$29 - $46

About The Position

Located in the heart of Washington, we enjoy open skies, snow-capped mountains, and the lakes and rivers of the high desert. We are the proud home of orchards, farms, and small communities. Confluence Health actively supports the communities we serve and their quality of life through our community support program and through our individual efforts as involved community members. Full Time Employees of Confluence Health receive a wide range of benefits in addition to compensation. The Anesthesiology Program Coordinator delivers comprehensive administrative support, including calendar management, procurement processing, and meeting/events coordination for the Anesthesiologist Medical Director, PAT Supervisor, and the Anesthesiologist Team. They independently manage responsibilities, ensuring excellent customer service and the efficient operation of the Anesthesiologist team. Position Reports To: PAT Supervisor

Requirements

High School Diploma or equivalent.
5 years of healthcare experience.
2 years of Confluence Health Experience.
Independent decision making and problem solving.
Organizational skills and attention to detail.
Demonstrated excellent verbal and written communication skills.
Must possess strong computer skills related to Windows and MS Office.

Nice To Haves

Associate's Degree or Bachelor's Degree.
Demonstrated working experience building successful cross-functional relationships; knowledge and experience in problem solving and conflict resolution.
Certified in Lean Management or equivalent quality improvement processes.

Responsibilities

Develops and maintains positive relationships with employees, providers, and management staff.
Promotes a positive image of the Hospitalist department. Address patient, visitors, families, and co-workers in a pleasant and respectful manner; display courtesy at all times. Facilitates effective communication between healthcare providers, patients, and their families.
Managing calendars, scheduling meetings, and coordinating events for the Hospitalist Medical Director, APP Supervisor and Hospitalist Team. Responds quickly and appropriately to inquiries and requests.
Handling the procurement of necessary department supplies and equipment.
Owns, edits and updates department webpage and assoicated documents including workflow, process improvements. Organizes and publishes department monthly newsletter.
Work with departmental colleagues and senior leadership to ensure cohesive and efficient operation.
Provide excellent customer service to patients, families, and healthcare team members. Assists in completion of necessary paperwork, such as certificate of medical necessity or FMLA paperwork, for patients and families.
Maintain accurate records and documentation related to Anesthesiologist team and administrative tasks.
Utilize Confluence Health Organizational Improvement Tools.
Communicates or facilitates employee recognition, engagement activities and programs.
Creates and publishes provider work schedules and assists in adjusting staffing arrangements to accommodate staff illnesses and emergencies. Tracks locum tenen time sheets and expenses for department leadership
Tracks and reports all provider shift counts and payroll information to accounting monthly and yearly (including but not limited to FMLA/PFML time off, CME, etc.). Utilizes time-keeping systems to approve timecards.
Organizes and schedules meetings, prepares PowerPoint presentations, records meeting minutes, and regularly attends department or provider meetings
Assists in solving employee work-related concerns and helping employees perform to their potential.
Keeps accurate record, with the guidance of senior leadership coordinates the budget process and prepares informational reports of expenses and account management at the request of department leadership.
Assists with the preparation and coordination of guests and department recruits. Coordinates with Provider Recruiting the creation of itineraries and schedules.
Facilitates the communication and implementation of department goals, objectives and operational policies and procedures.
Organizes and keeps record of department committee participation, RVU tracking and facilitates data necessary for annual reviews.
Obtains prior authorizations for specialty physician appointments and works collaboratively with Pharmacy to obtain prior authorization for specialty medications.
Performs other duties as assigned.
Demonstrate standards of behavior and adhere to the Code of Conduct in all aspects of job performance at all times.