Senior Regional Facilities Manager

Medpace, Inc.•Cincinnati, OH

4h•Onsite

About The Position

We are looking for an experienced Senior Regional Facilities Manager, office-based from our Global Headquarters location in Cincinnati, OH. In addition to overall responsibility for our Global Headquarters Campus, this position will have responsibility for an assigned region of offices as well as countries where we do not currently have physical offices, but maintain operations in both North America and South America. This role is responsible for Facilities (Office Services, Administration, Property Management and Office Project Management) functions and line management of Facilities associates in their region.

Requirements

Bachelor’s degree and 5+ years of experience in facilities management (Senior Manager level or above); Experience at the Associate Director level or above is preferred
Excellent Communication and Presentation skills
Prior experience with Project Management
Experience managing facilities/administrative services staff, including experience managing staff located in other countries
Working knowledge of building mechanical systems such as Heating and Cooling, Plumbing and Electrical systems is preferred.

Nice To Haves

Experience at the Associate Director level or above is preferred
Working knowledge of building mechanical systems such as Heating and Cooling, Plumbing and Electrical systems is preferred.

Responsibilities

Responsible for overall appearance and management of our corporate campus, located at Madison Square in Cincinnati
Supervise local service providers, provide input and planning for installations, ongoing maintenance and scope of services to be provided
Works closely with other businesses at Madison Square in order to coordinate services, events, and other logistical items where Medpace and the wider development are concerned
Partner with campus security team to ensure campus operations are safe and secure during all hours
Develop and communicate plans for construction and other development projects in relation to campus traffic, security, and programming
Work with senior leadership on wider campus initiatives and employee engagement events to promote a healthy, collaborative workplace for all associates on our corporate campus.
Line management of Facilities associates and management who support overall office administration, finance and other support services
Vendor sourcing, selection and management for Facilities related vendors
Provides oversight and inspection of overall office conditions and creates action plans for correction/maintenance as necessary
Responsible for management of Health & Safety initiatives, risk assessments, training and compliance.
Work closely with finance, legal, HR and IT to manage overall office administration of services, vendors and processing tasks
Maintain accurate records and trackers related to office leasing, vendor contracts and capital expenditures
Support development of annual budgets and forecasts in partnership with Global Head of Facilities
Responsible for reviewing and pre-approving expense reports and vendor invoices to ensure compliance with accounting and invoicing standards. Ensure that expenses approved are within approved budget limits as necessary
Support Head of Security with local office security controls/projects as necessary (Access Controls, Cameras, Physical Controls)
Support Business Continuity program and incident response in partnership with company leadership.
Line Management of Maintenance Management and Indirect Management of Maintenance team, supports maintenance workload planning and project management of maintenance projects in partnership with Maintenance management
Manage relationships with landlords, building managers and associated companies to ensure terms of our leases and agreements are upheld and are in compliance
Ensure building management is providing a safe, secure and clean building for our associates and our visitors
Support Global Head of Facilities with real estate activities such as working with local brokers, identifying property options, collecting and negotiating leasing terms and providing feedback on potential landlord interactions as part of the overall decision making process
Ensure that end of lease activities are planned for and completed to lease expectations (examples: dilapidations, return of space, close out inspections).
Works with Global Head of Facilities on office design, layout and scope of work for office construction projects (new offices, remodels, modifications, etc.)
Create and manage Request for Proposals (RFP) process for all vendors related to office projects, works with IT and Global Head of Facilities on scope and services to be included, as well as preparing an overall RFP summary report to facilitate decision making and approvals
Develop project budget for approval, manages tracker of budget to ensure projects are completed both to their approved budget and agreed timeline
Responsible for full project management of office projects, including managing dates and execution of other group’s assignments (Examples: IT and Security tasks) and to ensure quality of work meets company standards.