Senior Recruiting Coordinator

Renesas Electronics•Austin, TX

4h•Hybrid

About The Position

The Recruitment Coordinator supports the end-to-end hiring process by ensuring seamless scheduling, accurate documentation, and exceptional candidate and stakeholder experience. This role is responsible for recruitment administration, ATS data integrity, interview logistics, reporting, and coordination with candidates, hiring managers, Talent Acquisition Partners, and HR Operations to ensure a smooth onboarding process. The ideal candidate is detail-oriented, organized, proactive, and thrives in a fast-paced environment. Renesas is an embedded semiconductor solution provider driven by its Purpose 'To Make Our Lives Easier.' As the industry’s leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions for automotive, industrial, infrastructure, and IoT industries based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power. With a diverse team of over 22,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable, power-efficient solutions today that help people and communities thrive tomorrow, 'To Make Our Lives Easier.' At Renesas, you can launch and advance your career in technical and business roles across four Product Groups and various corporate functions, making a real impact by developing innovative products and solutions. The company offers a flexible and inclusive work environment with a people-first culture and global support system, including a remote work option and Employee Resource Groups.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
3+ years of experience in recruiting coordination, HR coordination, or equivalent administrative support role.
Strong organizational skills and exceptional attention to detail.
Excellent communication and stakeholder-management skills.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Strong skills in Microsoft Outlook, Excel, Teams, and other productivity tools.
High sense of ownership and accountability.
Strong service mindset and problem-solving ability.
Ability to work discreetly with confidential information.
Resilience and agility in a dynamic, evolving environment.
Collaborative and team-oriented work style.

Nice To Haves

Proficiency with ATS systems (e.g., SmartRecruiters and SuccessFactors) is a strong advantage.

Responsibilities

Manage and schedule all interviews (phone, virtual, onsite), ensuring timely coordination between candidates, hiring managers, and interviewers.
Prepare interview materials, agendas, briefing notes, and logistics arrangements.
Troubleshoot last-minute changes, conflicts, or candidate issues with professionalism and urgency.
Ensure a positive candidate experience throughout the interview journey.
Provide comprehensive administrative support to the Talent Acquisition team.
Manage recruitment documentation, trackers, calendars, and shared folders.
Support high-volume hiring activities and recruitment campaigns as needed.
Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
Ensure compliance with data governance, documentation standards, and hiring process requirements.
Monitor system workflows and flag any process gaps or inconsistencies.
Prepare offer letters, employment contracts, and related documentation with a high degree of accuracy.
Coordinate offer approvals with HR, Finance, and business stakeholders, ensuring compliance with policies and approval matrices.
Support offer extension and follow-up communication with candidates.
Serve as a key point of contact for candidate inquiries, interview logistics, and process updates.
Partner with hiring managers to ensure clarity on recruitment processes, timelines, and expectations.
Provide timely updates and status reports to stakeholders.
Ensure pre-hire requirements (documents, background checks, system entries) are completed accurately upon candidate offer acceptance per HR Ops guideline.
Support employer branding events, career fairs, or university recruitment activities as needed.
Contribute to process improvements to enhance recruitment operations and stakeholder experience.
Assist with special projects as assigned by the Talent Acquisition team.
Generate weekly, monthly, and ad-hoc recruitment reports & dashboards.