Senior Proposal Manager / Writer
About The Position
Rackner is hiring its first dedicated Proposal Manager to own and build our proposal function from the ground up. You will lead end-to-end proposal execution—ensuring submissions are compliant, well-structured, and competitive—while bringing the structure and discipline needed to scale how we pursue federal work. This is not a coordination role. You’ll run the process, contribute directly to writing, and work closely with executive and technical stakeholders to turn complex capabilities into clear, winning proposals. Today, proposals are managed by leadership alongside other priorities. You will change that; creating a repeatable, high-quality proposal engine that supports growth across AI, cloud, cybersecurity, and DevSecOps programs. You’ll work directly with executive leadership, capture, and engineering teams to shape how opportunities are structured, communicated, and submitted. This role owns proposal execution and process development, with the opportunity to evolve into broader proposal or capture leadership as the function scales.
Requirements
- Experience leading federal proposals end-to-end with a track record of compliant, on-time submissions
- Strong writing ability; able to turn technical input into clear, structured, and persuasive content
- Working knowledge of federal procurement (FAR/DFARS, evaluation criteria, compliance) and how it applies to proposals
- Experience managing multiple concurrent proposals under tight deadlines
- Ability to work cross-functionally with executives, engineers, capture, and partners
- Comfortable operating as an early proposal hire, building structure in an evolving environment
- (Typically 5+ years in proposal management or related roles)
- U.S. citizenship is required due to the nature of federal contracting work
- Candidates must be eligible to obtain and maintain a U.S. government security clearance
Nice To Haves
- Experience supporting proposals in AI/ML, cloud, cybersecurity, or DevSecOps environments
- APMP certification (Foundation, Practitioner, or Professional)
- Experience with proposal tools (GovWin, SharePoint, Google Workspace, etc.)
- Background in small-to-mid-size GovCon environments
- Ability to structure and communicate ideas visually (PowerPoint, diagrams, workflows)
- Active security clearance is not required to start, but strongly preferred
- Active Secret or TS/SCI clearance
- Willingness to work in a clearance-enabled or secure environment if required by program needs
Responsibilities
- Lead the full proposal lifecycle from solicitation release through submission
- Translate RFP requirements into clear structure, timelines, and deliverables
- Drive alignment across capture, leadership, and technical teams under tight deadlines
- Own and contribute directly to proposal writing (technical, management, past performance)—not just editing or coordination
- Translate complex technical concepts into clear, evaluator-friendly language
- Ensure consistency in voice, structure, and messaging across sections
- Build compliance matrices and compliant outlines
- Apply federal procurement requirements (FAR/DFARS, evaluation criteria) to ensure compliant responses
- Run compliance checks and structured color team reviews (Pink, Red, Gold)
- Stand up and improve proposal processes, templates, and workflows
- Create and maintain a reusable content library (past performance, resumes, boilerplate, graphics)
- Improve how teams access, structure, and reuse proposal content
- Bring structure and clarity to complex, evolving requirements without slowing execution
- Lead post-submission reviews to improve future proposals
- Track proposal pipeline in partnership with capture leadership to anticipate workload and resourcing
Benefits
- 401(k) with 100% match up to 6%
- Comprehensive medical, dental, vision, life, and disability coverage
- Generous PTO and paid holidays
- Weekly pay schedule
- Home-office equipment plan and remote work support
- Fitness and wellness reimbursement
- Company-supported certifications
- Clear advancement tracks and future leadership opportunities
- Rackner invests in employee development and covers the cost of certifications aligned with your role and our technology focus.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
