Senior Proposal Coordinator

WSP • Herndon, VA

2d

About The Position

SGT PROPOSAL COORDINATOR, PROPERTY & BUILDINGS (P4) WSP is seeking a full-time Proposal Coordinator to join the Strategic Growth Team (SGT) supporting the Property & Buildings business line. This is an exciting opportunity for a motivated marketing professional who wants to do meaningful work at global scale, collaborate with top talent, and build a career in one of the most dynamic and impactful industries in the world. WSP’s Property & Buildings business is dynamic, talented, multidisciplinary and growing. WSP’s Strategic Growth Team (SGT) is a national group of collaborative and innovative problem solvers who frequently work across regions and business lines to advance growth initiatives, secure the win, and leverage the expertise of the broader organization. We are looking for a BL proposal manager to bring the best strategies and resources to drive client engagement, pursuits, and marketing activities across the practice. This role will facilitate and/or support teams in positioning for major pursuits, including capture planning, proposal development, and interview coaching and debriefs, with an eye for continuous improvement. In addition, they will act as a knowledge manager for the BL, maintain BL-specific collateral, support marketing communications activity, and improve awareness of BL services to enhance cross-selling opportunities. At WSP, you’ll work on projects that matter—helping communities adapt, infrastructure evolve, and the built environment take shape—while being supported by a culture that values collaboration, innovation, and career growth. We’re looking for a proactive, organized, and creative marketing professional who is eager to grow and make an impact. If you’re curious, collaborative, and ready to learn, we want to hear from you.

Requirements

• Bachelor’s degree in marketing, communications, business, journalism or closely related field
• Minimum of 5 years of experience with experience in editing, proofing and advanced sales and business development skills; preference to those with experience in the A/E/C industry
• Thorough understanding of business line and approach to the marketplace
• Strong communications experience with the ability to articulate technical ideas with clarity
• Proficient with Microsoft Office, Adobe Creative Suite, SharePoint, and other communications-related software programs
• Highly organized; detail oriented; skilled with implementation/logistics
• Demonstrated ability to manage and prioritize multiple projects and deadlines
• Knowledge of and demonstrated experience managing the pursuit development process from creation through submission; preference to those with experience managing standard and complex proposals
• Demonstrated ability to facilitate meetings and coordinate large, diverse teams
• Strategic thinker that can look at the big picture and drive strategy to achieve tactical objectives
• Exercise responsible and ethical decision-making and adherance to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

Responsibilities

• Lead standard and complex proposals/qualifications including scheduling and conducting proposal kick-off meetings, strategy sessions, and color reviews to develop a winning, compliant proposal.
• Research, gather, edit, and produce proposal materials, including writing original content and review/edit content for clarity, compliance, and key messages.
• Collaborate with graphic team to plan and produce proposal and sales materials ensuring all materials are effectively communicating the strategic vision identified for a given pursuit or initiative
• Develop and maintain proposal, qualification, and sales files, including resumes, project descriptions and sales and business development databases
• Partner with client teams to develop account plans, prepare materials for internal and external meetings, and participate in client team meetings
• May support communications team on regional activities, such as newsletters, project awards, visibility and social media campaigns, conferences and other special communications-related projects
• Ensure the various aspects of proposals and other sales and business development materials are compliant, accurate and delivered in a timely manner
• Lead the presentation phase of pursuits including coaching interview teams, coordinating graphics, and refining key messaging
• Partner with individual pursuit teams to develop pursuit strategies, including client business intelligence, competitor analysis and WSP differentiation
• Organize and facilitate sales and business development strategy meetings
• Embraces technology and identify ways to increase effectiveness of sales and business development activities and client engagement
• May provide oversight of work of other team members
• Other duties as assigned

Benefits

• WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees