Senior Property Associate

JLL•Arlington, VA

3d•$34 - $36•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Arlington, VA . This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle. Estimated total compensation for this position: $34-36/hour The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. Shift: Monday through Friday, 8am-5pm ET

Requirements

Associate’s/bachelor’s degree or commensurate experience preferred
2+ years commercial real estate or property team experience preferred
Proficient knowledge of Microsoft Word, Excel and PowerPoint
Adaptability – ability and willingness to learn new software applications
Ability to multi-task and work on a variety of different projects/tasks at once
Outstanding organizational and project management skills
Team-oriented; works well with others in a cross-functional way to get the job done
Candidates must be authorized to work in the United States without employer sponsorship.

Responsibilities

Provide direct administrative support to property management
Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
Assist in Management Audits
Maintain and update employee, client and customer contract data bases
Organize, compile and prepare reports for distribution
Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
Enforce compliance with insurance requirements among tenants
Process accounts payable & accounts receivable (AP/AR)
Obtain completed W-9’s from all vendors
Assure technological advancement of support systems – maintaining budget guidelines
Assist team with budget preparation
Track budget line items related to administrative accounts
Prepare manual adjustments forms for all tenant services requests
Ensure Engineers take monthly readings from electric meters for tenants
Assist with new vendor set up
Assist management with monthly reporting
Responsible for monthly MES bill-back to clients
Responsible for invoicing tenants for any damage which they are directly responsible for
Responsible for maintaining the day-to-day relationships with tenant contacts
Prepare tenant memos and all communications as directed be manager
Liaison between tenants and all building staff/team members
Responsible for SharePoint management and document loading
Follow up on all tenant requests to ensure completed to satisfaction
Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI certificates of insurance} as necessary
Work with manager to address tenant needs – special needs are worked through effectively
Assist the team with updating and implementing new property on-boarding
Review tenant services requests daily and note completion
Ensure all tenant contact information is accurate and completed in all building systems
Coordinate access for vendors
Distribute documents to Lease Administration
Scheduling use of materials to be moved into or out of property
Draft contracts as requested by managers within 24-48 hours of the request
Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

Benefits

Comprehensive and competitive benefits plan
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

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