Senior Property Associate

JLL•San Diego, CA

13d•$32 - $35•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As a Senior Property Associate, you will be responsible for a variety of administrative functions on the property team. Additionally, you will provide accounting support and maintain positive relations between tenants, clients/property owners, and Jones Lang LaSalle (JLL) by delivering superior customer service. The Senior Property Manager role is based on-site. Local market requirements may vary. Estimated compensation for this position: $31.73 - $34.61 USD per hour The compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Expected Schedule: Monday - Friday 8 am - 5 pm

Requirements

High school diploma is required, and a BA/BS degree is preferred.
Minimum of 2 years of experience in commercial real estate or property team.
Proficiency in Microsoft Office Suite and the ability to learn new programs and technology.
Excellent oral and written communication skills.
Strong attention to detail and organizational skills.
Self-starter with the ability to manage multiple projects under pressure.
Capability to work both independently and collaboratively within a team.
Effective interaction with coworkers and internal clients at all levels and across multiple disciplines.
Ability to calculate figures and percentages accurately.
Problem-solving skills to develop practical and constructive solutions to challenges.
Ability to adapt to change, make decisions with incomplete information, and handle uncertainty.
Flexibility to work occasional extended hours beyond the standard 8-hour day or 40-hour week.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Responsibilities

Reviewing and coding invoices for accounts payable processing.
Participating in training incoming team members, as needed.
Assisting with accounts receivable activities, including preparing and distributing bills/statements, sending collection notices, and making manual billing adjustments.
Monitor administrative spend, ensuring it stays within budget and identify cost reduction opportunities.
Coordinating document management, including lease execution, distribution, and filing.
Tracking notification requirements specified in leases to ensure timely distribution.
Monitoring email, phones, and work order system, providing prompt and courteous responses and directing correspondence to the appropriate personnel.
Assisting with estimates, obtain tenant approval, and follow up on work orders to ensure tenant satisfaction.
Organizing and maintaining the general office, sorting and distributing incoming mail, preparing outgoing mail/packages, and organizing files.
Preparing and distributing correspondence, memos, and reports.
Maintaining accurate and organized physical and virtual filing systems.
Updating employee, client, and customer contact databases.
Coordinating conference room reservations.
Organizing department lunches, meetings, events, and business travel.
Managing building access requests for visitors and vendors.
Tracking and ensuring accuracy of tenant and contractor certificates of insurance, ensuring compliance with defined standards.
Monitoring expiration dates for certificates of insurance and provide advance notice of upcoming expirations.
Assisting with compliance for management and engineering operations audits by preparing files and maintaining records.
Participating in new tenant welcome and orientation programs and assist with move-in/move-out processes.
Tracking and coordinating access card activation/deactivation as needed.
Assisting in the development and implementation of property and employee manuals.
Maintaining communication with maintenance, security, and building staff to ensure cleanliness and security of common areas.
Documenting incidents of potential liability and forward information to risk management personnel.
Gathering vendor W-9 forms and assist with new vendor setups.
Assisting with property budget preparation and recurring reporting.
Assisting engineers with recording and billing monthly utility meter readings.
Assisting with vendor contract creation, execution, and tracking.
Providing general administrative support as needed.
Performing any other duties and tasks assigned.

Benefits

Join an industry leader and shape the future of commercial real estate.
Deep investment in cutting-edge technology to power your work.
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being.
A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay