Senior Property Associate

JLL • Arlington, VA

11d • $34 - $36 • Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Arlington, VA. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle. Estimated total compensation for this position: $34-36/hour The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. Shift: Monday through Friday, 8am-5pm ET WHAT YOU’LL BE DOING Administrative Provide direct administrative support to property management Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended Assist in Management Audits Maintain and update employee, client and customer contract data bases Organize, compile and prepare reports for distribution Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm Enforce compliance with insurance requirements among tenants Financial Process accounts payable & accounts receivable (AP/AR) Obtain completed W-9’s from all vendors Assure technological advancement of support systems – maintaining budget guidelines Assist team with budget preparation Track budget line items related to administrative accounts Prepare manual adjustments forms for all tenant services requests Ensure Engineers take monthly readings from electric meters for tenants Assist with new vendor set up § Assist management with monthly reporting Responsible for monthly MES bill-back to clients Responsible for invoicing tenants for any damage which they are directly responsible for Client Services Responsible for maintaining the day-to-day relationships with tenant contacts Prepare tenant memos and all communications as directed be manager Liaison between tenants and all building staff/team members Responsible for SharePoint management and document loading Follow up on all tenant requests to ensure completed to satisfaction Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI certificates of insurance} as necessary Work with manager to address tenant needs – special needs are worked through effectively Assist the team with updating and implementing new property on-boarding Operations Review tenant services requests daily and note completion Ensure all tenant contact information is accurate and completed in all building systems Coordinate access for vendors Distribute documents to Lease Administration Scheduling use of materials to be moved into or out of property Construction Projects/Contractor Relations Draft contracts as requested by managers within 24-48 hours of the request Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis WHAT WE’RE LOOKING FOR Associate’s/bachelor’s degree or commensurate experience preferred 2+ years commercial real estate or property team experience preferred Proficient knowledge of Microsoft Word, Excel and PowerPoint Adaptability – ability and willingness to learn new software applications Ability to multi-task and work on a variety of different projects/tasks at once Outstanding organizational and project management skills Team-oriented; works well with others in a cross-functional way to get the job done WHAT’S IN IT FOR YOU Comprehensive and competitive benefits plan Join an industry leader and shape the future of commercial real estate Deep investment in cutting-edge technology to power your work This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship. Location: On-site –Arlington, VA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Requirements

• Associate’s/bachelor’s degree or commensurate experience preferred
• 2+ years commercial real estate or property team experience preferred
• Proficient knowledge of Microsoft Word, Excel and PowerPoint
• Adaptability – ability and willingness to learn new software applications
• Ability to multi-task and work on a variety of different projects/tasks at once
• Outstanding organizational and project management skills
• Team-oriented; works well with others in a cross-functional way to get the job done

Responsibilities

• Provide direct administrative support to property management
• Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
• Assist in Management Audits
• Maintain and update employee, client and customer contract data bases
• Organize, compile and prepare reports for distribution
• Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
• Enforce compliance with insurance requirements among tenants
• Process accounts payable & accounts receivable (AP/AR)
• Obtain completed W-9’s from all vendors
• Assure technological advancement of support systems – maintaining budget guidelines
• Assist team with budget preparation
• Track budget line items related to administrative accounts
• Prepare manual adjustments forms for all tenant services requests
• Ensure Engineers take monthly readings from electric meters for tenants
• Assist with new vendor set up
• Assist management with monthly reporting
• Responsible for monthly MES bill-back to clients
• Responsible for invoicing tenants for any damage which they are directly responsible for
• Responsible for maintaining the day-to-day relationships with tenant contacts
• Prepare tenant memos and all communications as directed be manager
• Liaison between tenants and all building staff/team members
• Responsible for SharePoint management and document loading
• Follow up on all tenant requests to ensure completed to satisfaction
• Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI certificates of insurance} as necessary
• Work with manager to address tenant needs – special needs are worked through effectively
• Assist the team with updating and implementing new property on-boarding
• Review tenant services requests daily and note completion
• Ensure all tenant contact information is accurate and completed in all building systems
• Coordinate access for vendors
• Distribute documents to Lease Administration
• Scheduling use of materials to be moved into or out of property
• Draft contracts as requested by managers within 24-48 hours of the request
• Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

Benefits

• Comprehensive and competitive benefits plan
• Join an industry leader and shape the future of commercial real estate
• Deep investment in cutting-edge technology to power your work
• Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree