Senior Project Manager

School District of Philadelphia•Philadelphia, PA

15h

About The Position

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us? Job Summary This is administrative and managerial project work, overseeing all components of a large scale Facilities, Information Technology, System of Great Schools, Teacher Effectiveness, Chief Academic Support Office, Strategy Delivery Unit, College and Career Readiness, Finance, Office of the Superintendent and the Evaluation, Research, and Accountability, Student Recruitment and Enrollment - Internal Partners Program or Leadership Development projects and initiatives, inclusive of project scope preparation, return on investment (ROI) analysis, financial projection, project and life cycle implementation, staffing coordination and/or management, contract administration, and budget oversight. Employees in this class are responsible for facilitating dialogue between internal customers, technology staff, developers, central office staff, vendors, external agencies, schools and community partners. Work involves meetings with clients to discuss their needs and documenting business rules for various projects and/or identifying and implementing professional learning with central offices, schools and community partners. For the Office of the Superintendent, work involves meeting with Central Office staff and key stakeholders to discuss their needs, documenting goals and requirements for various projects, and/or identifying and implementing professional learning with central offices, schools and community partners. Serves as a point of contact for clients and key stakeholders with projects in progress. Work additionally involves formally employing industry-recognized projects management principles, techniques, and best practices, to develop, monitor, report, and coordinate all aspects of a project from inception to post-implementation support. Ensures that actions are strategic and include a plan on the evaluation of progress. Project oversight activities may additionally include coordination of support activities inclusive of training, outreach, and customer relationship management. Ensures that data pertaining to programmatic activities is systematically collected, reviewed and analyzed. Projects in this class are classified as large and complex enterprise-wide information service, application software, technology infrastructure initiatives or administrative educational initiatives characterized by multi-year life cycles.

Requirements

Completion of a bachelor’s degree program from an accredited college or university.
Six years of full-time, paid, professional, experience in either operations, finance, education, or information technology which has included serving as a team lead or project manager.
Demonstrated knowledge of: the procedures and methods utilized to implement systemic change in a timely, accurate, and effective manner.
Demonstrated knowledge of: Asana Project Management, FileMaker Pro Advanced, Excel or Microsoft Project, Vision and/or other productivity and scheduling tools.
Demonstrated ability to: manage large or complex projects and/or budgets.
Demonstrated ability to: plan, organize, and direct project activities and allocate staff resources to tasks efficiently.
Demonstrated ability to: analyze and resolve complex problems.
Demonstrated ability to: represent a superior at meetings and conferences.
Demonstrated ability to: present ideas effectively, both orally and in writing.
Demonstrated knowledge of: digital platforms to support budgets, ordering, and invoicing
Demonstrated knowledge of: platforms to engage in writing and maintaining contracts with external vendors and partners.
Demonstrated knowledge of: resources and funding opportunities for sustaining, renewing, and implementing new initiatives in service of students.
Demonstrated knowledge of: federal, state, and city grant requirements and compliance measures.
Demonstrated knowledge of: communicate effectively, both orally and in writing.
Demonstrated ability to: lead and implement strategic initiatives under aggressive deadlines.
Demonstrated ability to: function as an entrepreneurial self-starter, a team leader, a facilitator, and as a member of a team.
Demonstrated ability to: build and maintain strong, effective working relationships across all levels of an organization.
Demonstrated ability to: coordinate cross-functional teams.
Demonstrated ability to: understand, interpret, and analyze a variety of data sources.
Demonstrated ability to: design and develop systems, tools, and schedules for collecting, maintaining, and reporting on performance data.
Demonstrated ability to: adapt to different situations, particularly when new information is provided.
Demonstrated ability to: use MS Word, Excel and PowerPoint.
Demonstrated ability to: represent a superior at meetings and conferences.
Demonstrated ability to: present ideas effectively, both orally and in writing.
Demonstrated ability to: be champion for K-12 public education.
Demonstrated ability to: manage large or complex projects and/or budgets.
Demonstrated ability to: plan, organize, and direct project activities and allocate staff resources to tasks efficiently.
Demonstrated ability to: analyze and resolve complex problems.
Demonstrated ability to: represent a superior at meetings and conferences.
Demonstrated ability to: present ideas effectively, both orally and in writing.
Demonstrated ability to: work collaboratively with a wide range of internal and external stakeholders.
Demonstrated ability to: establish and maintain effectives working relationships.

Responsibilities

Develops strategies for appropriate scopes of work.
Participates or directs contract negotiation and/or preparation.
Plans and manages timelines, and monitors progress of various projects and work streams; provides progress updates to project leads.
Works with selected teams on specific aspects of meeting project goals in a timely manner.
Prepares, manages, audits, and maintains direct responsibly for project budgets.
Prepares reports related to project status and projections.
Directly supervises project or department staff as required.
Develops and builds good communications and relationships between Facilities, Information Technology, Teacher Effectiveness, the Chief Academic Support Office or the Office of College and Career Readiness and central offices and schools.
Participates in confidential and/or sensitive matters and/or projects at every level of the enterprise.
Works with in setting priorities for the completion of requested services.
Participates in organizational planning within Facilities, Transportation, Information Technology, Teacher Effectiveness, the Chief Academic Support Office or the Office of College and Career Readiness and other departmental offices.
Assists in various Facilities, Transportation, Information Technology, Teacher Effectiveness, Chief Academic Support Office or the Office of College and Career Readiness projects when needed.
Supports all administrative and managerial project work related to the development and implementation of the Equity Coalition and Equity Partners Fellowship.
May participate in the review and/or preparation of grant proposals, reports, and other require documentation as needed.
Works with vendors/internal developers to implement software solutions for projects as needed.
Evaluates and recommends technology and digital solutions that will satisfy the needs of the projects of the office, specifically when supporting systems or projects with external vendors and partners or internal partner offices.
Responsible for maintaining an inventory of partnerships related to the different projects coordinated by the office.
Works directly with Executive Directors/principals of the office on necessary projects.
Makes recommendations to the Assistant to the Deputy Superintendent and other District executives when appropriate.
Prepares communication and presentation materials for the Board of Education when requested, including data analysis and research reviews.
Prepares Action Items and other contract and budgetary documentation as requested.
Creates clear systems for data collection and analysis to analyze progress for a variety of projects coordinated by the office.
Supports the use of a common system of measurement and appropriate metrics as outlined by the Office of Research and Evaluation, ensures consultants’ contributions are complimentary, and eliminates duplication of resources.
Works with all offices and schools to ensure any policy, program and/or deliverable clearly and consistently is understood and communicated and implemented in accordance to goals of assigned office and in conjunction with the SDP mission and vision.
Serve as a District liaison with both external vendors and partners and the school communities served, especially when coordinating critical Out of School Time (OST) opportunities.
Maintains an in-depth understanding of assigned initiatives, and exercise critical decision making with the goals and outcomes of each project in mind.