Senior Project Billing Specialist

French & Parrello•Wall Township, NJ

8h•$75,000 - $90,000•Onsite

About The Position

French & Parrello Associates (FPA) is seeking a Senior Project Billing Specialist for our Accounting Department in Wall, NJ. This position is in office and full-time. We understand that a fulfilling career is about more than just the work you do – it’s about feeling secure in your health, confident in your financial future, and balanced in your personal and professional life. That’s why we strive to offer one of the most comprehensive benefits packages in our industry. By doing so, we aim to attract top talent and ensure that every member of our team has the resources they need to thrive, both at work and at home. We value curiosity, accountability, and continuous learning – and we provide the tools, mentorship, and flexibility to help every team member reach their full potential. We’re looking for talented, driven professionals who share our passion for pushing boundaries and creating solutions that make a real difference in people’s lives. At FPA, we’re proud to be recognized year after year as one of NJBIZ’s Best Places to Work [https://fpaengineers.com/best-places-to-work-list-rank-2025/], and consistently ranked among the top firms [https://fpaengineers.com/bdcs-2025-top-80-engineering-firms/] in the industry. These honors reflect our people-first culture, collaborative spirit, and commitment to innovation and excellence. At FPA, you’ll find more than a job – you’ll find purpose, connection, and a workplace that invests in your growth and success. For over 50 years, French & Parrello Associates (FPA) has been a trusted partner in delivering innovative solutions that shape communities, enhance infrastructure, and drive progress. As a multidisciplinary firm, we integrate expertise across diverse markets to streamline project execution, optimize resources, and achieve cost-effective, forward-thinking results. FPA combines boutique-level service with enterprise-level expertise – offering clients the best of both worlds. With a steadfast commitment to quality, collaboration, and innovation, our team continues to shape the built environment with solutions that stand the test of time.

Requirements

5+ years of experience in high-volume project billing within the engineering or AEC industry
Proven experience reading, interpreting, and applying public-sector contracts
Direct billing experience with New Jersey counties, preferably Monmouth and Middlesex Counties
Experience billing projects for NJDOT and NJTPA
Associate’s or Bachelor’s degree in Accounting or related field
Strong organizational skills with exceptional attention to detail
Ability to think critically, solve problems, and work independently
Proven ability to multitask in a fast-paced, deadline-driven environment
Strong written, verbal, and interpersonal communication skills
Excellent time management and prioritization skills
Prior experience supporting transportation or infrastructure projects
Familiarity with public agency audit requirements and billing documentation standards
Experience mentoring or supporting junior billing staff

Responsibilities

Prepare, review, and process high-volume monthly project billings for public-sector engineering projects
Interpret and apply public contracts, task orders, amendments, and fee schedules to ensure accuracy and compliance
Set up projects in the accounting system in accordance with contractual terms, billing rates, and authorization limits
Monitor project budgets and contract balances to support accurate billing
Perform monthly project budget reconciliations and resolve discrepancies as needed
Coordinate closely with Project Managers to research and resolve billing questions, contract issues, and client inquiries
Prepare and assist with ad hoc billing and project-related reports
Enter and review project expenses and billing data on a weekly basis
Support accounts receivable collection efforts by responding to invoice questions and providing backup documentation
Maintain complete and accurate billing records to support audits and agency reviews
Identify opportunities to improve billing processes and internal controls