Senior Project Administrator

Rider Levett Bucknall UK Ltd•Honolulu, HI

58d•$50,000 - $64,500

About The Position

The Senior Project Administrator will be responsible for managing and maintaining open communication channels between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Senior Project Administrator should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client's desired project outcomes. Truth. Trust. Together. Tomorrow. At RLB, we speak the truth, build for the long term, look out for each other and work to do good. We are driven by outcomes, creating tailored solutions that deliver successful projects. We believe that when we bring together the right people doing things the right way, we make progress for our clients and our communities. The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. The candidate would have any of the following education and experience:

Requirements

Two-year degree in project management or a related field. Working experience may substitute for the degree.
Three years' experience in project management or related field.
Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent writing skills
Basic accounting skills
Ability to work at various job sites.

Nice To Haves

One to three years' experience in design and construction or project management preferred
Contract administration experience a plus

Responsibilities

Aids and manages aspects of project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
Trains project administrators on processes and procedures of varied projects.
Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
Coordinates the collection and preparation of project reporting
Proofreads and corrects reports from staff
Coordinate meetings when necessary
Data entry and composition of administrative documentation
Order supplies and procurement for jobsites
Participate in weekly project meetings with design consultants, general contractors, project managers and clients
Work with project managers to develop weekly meeting agenda
Uses independent judgement and discretion on coordination of assigned construction project.
Develop and distribute meeting minutes
Follow-up with project team members to ensure timely completion of assigned tasks
Monitor project schedules, log, and track progress to meet design, construction, and other deadlines
Contributes to team performance by collaboration and effective communication.
Develop monthly executive summary report
Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
Adds to team effort by accomplishing other duties as assigned.
Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
Adds to team effort by accomplishing other duties as assigned.